Agenda and minutes

To receive as a correct record the Minutes of meeting held on 27^th May 2025 (previously circulated). 

The minutes of 27^th May 2025 were agreed as a true record and signed by the Chair.

There were no items of urgent business.

To receive declarations by Councillors of interests in respect of items on this Agenda. 

Councillors are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Councillors should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Councillors are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

Councillors Martin Bottoms and Sue Tyldesley each declared an interest in agenda items A8 25/00435/FUL and A9 25/00427/LB CityLab 4 – 6 Dalton Square Lancaster. The reason being that they had both been members of the Cabinet of Lancaster City Council when the application had been previously discussed. Consequently, both Councillors would recuse themselves from the meeting for the duration of consideration of the items.

Councillor Keith Budden sought advice from the Senior Solicitor and Deputy Monitoring Officer during consideration of item A5 23/00064/OUT Land North West of Newlands Drive Lancaster, and consequently declared an interest in the application. Councillor Budden recused himself from the meeting for the remainder of consideration of the item.

There were no other declarations of interest.

Outline application for the erection of up to 110 dwellings including access.

A site visit was held in respect of this application on Monday 22^nd April 2024 by Cllrs Mandy Bannon, Louise Belcher, Dave Brookes, Keith Budden, John Hanson, Paul Newton and Joyce Pritchard. In attendance was Planning Applications Manager Mark Jackson. 

Under the scheme of public participation, Councillor Tim Hamilton-Cox spoke against the application. Stuart Booth, of JWPC Ltd, responded on behalf of the applicants in favour. Ward Councillor Sarah Punshon then spoke against the application.

It was proposed by Councillor Sue Tyldesley and seconded by Councillor Martin Bottoms:

“That the application be refused for the reasons given in the Committee Report.”

Upon being put to the vote, 11 Councillors voted in favour of the proposal with none against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That, if the application was to be determined by Lancaster City Council and an appeal on the grounds of non-determination had not been submitted, Outline Planning Permission would have been refused for the following reasons:

1.      The proposal fails to provide a financial contribution towards projects to mitigate the impacts on the wider highway as a result of the development and also fails to demonstrate how access to public transport at the site would be improved. Without necessary mitigation, the development would result in a severe impact in terms of both safety and congestion and is therefore contrary to the aims and objectives of the National Planning Policy Framework, in particular Sections 9 and policies DM58, DM60 and DM64 of the Development Management Development Plan Document.

Partially retrospective application for the change of use of 96-bed into 62 one-bed self contained student accommodation units, erection of a three storey front extension linking the Mill and annexe, erection of a cafe to rear and demolition of part of enclosure wall.

It was proposed by Councillor Sandra Thornberry and seconded by Councillor Keith Budden:

“That the application be approved subject to the conditions in the Committee Report.”

Upon being put to the vote, 12 Councillors voted in favour of the proposal with none against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to the following conditions:

1.     Development in accordance with the amended approved plans.

2.     Energy efficiency measures.

3.     Employment Skills Plan (ESP).

4.     Construction environmental management plan.

5.     Surface water drainage strategy.

6.     Details and samples of external materials and boundary treatments.

7.     Surface water drainage implementation and verification details.

8.     Surface water drainage management and maintenance details.

9.     Details of guttering and flues/extraction.

10.  Extension and facilities to be built prior to further occupation.

11.  Lighting details.

12.  Details of bin, bike and laundry facilities.

13.  Security measures, including details of bollards and boundary treatments.

14.  Landscaping details.

15.  Details of construction method and foundations (if any) of café, and weights/load of development for structural integrity.

16.  Noise management café.

17.  Details of canal access, including details of surfacing and gate, gate to inward open only.

18.  Accord with submitted Arboricultural Impact Assessment.

19.  Unforeseen contamination.

20.  Restriction to student accommodation.

21.  Rooftop not enclosed, used as sitting out nor accessible to future residents.

Listed building application to facilitate the conversion from 96-bed into 62 one-bed self contained student accommodation units, erection of a three storey front extension linking the Mill and annexe and demolition of part of enclosure wall.

It was proposed by Councillor Sue Tyldesley and seconded by Councillor Keith Budden:

“That the application be approved subject to the conditions in the Committee Report.”

Upon being put to the vote, 12 Councillors voted in favour of the proposal with none against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to the following conditions:

1.     Development in accordance with the amended approved plans.

2.     Energy efficiency measures.       

3.     Scheme for protection and incorporation of existing internal columns.

4.     Details and samples of external materials and boundary treatments.

5.     Details of guttering and flues/extraction.

6.     Lighting details.

7.     Security measures, including details of bollards and boundary treatments.

Change of use of land (formerly in use by Lancaster Homeless Action) to extend existing Edward Street public car park.

It was proposed by Councillor Keith Budden and seconded by Councillor Catherine Potter:

“That the application be approved with delegation back to the Chief Officer – Planning and Climate Change to resolve outstanding issues regarding the submission of amended plans and subject to the conditions in the Committee Report.”

Upon being put to the vote, 12 Councillors voted in favour of the proposal with none against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved with delegation back to the Chief Officer – Planning and Climate Change to resolve outstanding issues regarding the submission of amended plans and subject to the following conditions:

1.    Timescales.

2.    Development to accord with plans (amended plans to be submitted).

3.    Development to accord with AIA (amended AIA to be submitted).

4.    Existing access point not to be used.

Advertisement application for an internally illuminated totem sign.

It was proposed by Councillor Martin Bottoms and seconded by Councillor Louise Belcher:

“That the application be approved subject to the conditions in the Committee Report.”

Upon being put to the vote, 10 Councillors voted in favour of the proposal with one against and one abstention, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to the following conditions:

1.     Standard Advertisement Timescale.

2.     Amended Plans.

3.     Advertisement Standard Condition 1 (landowner permission).

4.     Advertisement Standard Condition 2 (public safety).

5.     Advertisement Standard Condition 3 (maintenance).

6.     Advertisement Standard Condition 4 (structure maintenance).

7.     Advertisement Standard Condition 5 (site restoration).

8.     Removal of Existing Advertisements.

9.     Luminance of Advertisements.

10.  Highways Condition.

The Chief Officer - Planning and Climate Change submitted a Schedule of Planning Applications dealt with under the Scheme of Delegation of Planning Functions to Officers.

Resolved:

That the report be noted.

Installation of air source heat pumps.

It was proposed by Councillor Keith Budden and seconded by Councillor Mandy Bannon:

“That the application be approved subject to the conditions in the Committee Report.”

Upon being put to the vote, 10 Councillors voted in favour of the proposal with none against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to the following conditions:

1.     Time limit.

2.     Approved plans.

3.     Development in accordance with ASHP details set out within Noise Assessment.

Listed building consent for the installation of air source heat pumps with associated development including the installation of additional radiators.

It was proposed by Councillor Martin Gawith and seconded by Councillor Keith Budden:

“That the application be approved subject to the conditions in the Committee Report.”

Upon being put to the vote, 10 Councillors voted in favour of the proposal with none against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to the following conditions:

1.     Standard Listed Building Timescale.

2.     Approved plans.