Agenda and draft minutes

Cabinet - Tuesday, 7th June 2022 6.10 p.m.

Venue: Lancaster Town Hall

Contact: Liz Bateson, Democratic Services - email  ebateson@lancaster.gov.uk 

Items
No. Item

1.

Minutes

To receive as a correct record the minutes of Cabinet held on Tuesday, 12th April, 2022 (previously circulated). 

Minutes:

The minutes of the meeting held on Tuesday 12 April 2022 were approved as a correct record.

 

2.

Items of Urgent Business Authorised by the Leader

To consider any such items authorised by the Leader and to consider where in the agenda the item(s) are to be considered. 

Minutes:

3.

Declarations of Interest

To receive declarations by Councillors of interests in respect of items on this Agenda. 

Councillors are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Councillors should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Councillors are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

 

Minutes:

No declarations were made at this point.

                     

4.

Public Speaking

To consider any such requests received in accordance with the approved procedure. 

 

Minutes:

5.

Supplementary Planning Documents to Support the Climate Emergency Local Plan Review (Suite 2) pdf icon PDF 393 KB

(Cabinet member with special responsibility Councillor Dowding)

 

Report of Director for Economic Growth and Regeneration.

Minutes:

(Cabinet Member with Special Responsibility Councillor Dowding)

 

Cabinet received a report from the Director for Economic Growth & Regeneration to consider the draft Sustainable Travel Supplementary Planning Document, the draft Incorporating Green and Blue Infrastructure into the design of development Supplementary Planning Document, and the draft Sustainable Design, Energy Efficiency and Renewable Energy Generation Supplementary Planning Document and sought authorisation for the Service Manager – Planning and Housing Strategy to proceed with informal and statutory consultation.

 

The options, options analysis, including risk assessment and officer preferred option, were set out in the report as follows:

 

Option 1: Progress the draft SPDs through informal and statutorily defined consultation process.


Advantages:

The consultation process will provide engagement with stakeholders and allow them to influence the content of the draft SPDs.

 

Consultation and appropriate consideration of the responses will ensure that the SPDs can be afforded weight when determining planning applications.

 

On adoption, the SPDs will support the Council’s aspirations to address the climate emergency, mitigate risks to our community from climate change and support an inclusive transition to zero carbon living.


Disadvantages:

No disadvantages.


Risks:

No risks.


Option 2: Do not progress the draft SPDs through informal and statutorily defined consultation process.


Advantages:

No advantages.


Disadvantages:

Additional guidance about the criteria within planning policies will not be available for prospective applicants or as a decision-making tool. The SPDs will not be available to support the Council’s aspirations to address the climate emergency, mitigate risks to our community from climate change and support an inclusive transition to zero carbon living.


Risks:

Processing the draft SPDs without the necessary consultation will mean that the SPDs cannot be made, as statutory consultation is required. To make it without consultation will be contrary to the regulations.

 

The officer preferred option was Option 1 - Progress the draft SPDs through informal and statutorily defined consultation process to ensure that if adopted it can be given weight in decision making.

 

Councillor Dowding proposed, seconded by Councillor Matthews:-

 

“That the recommendations, as set out in the report, be approved.”

 

Councillors then voted:-

 

Resolved unanimously:

 

(1)        That Cabinet approve the draft SPDs and delegate authority to the Service Manager – Planning and Housing Strategy to advance the draft SPDs through informal and statutory defined consultation processes.

 

(2)        That the SPDs will then be adopted unless the consultation results in any significant changes, in which case the amended SPD will be reported back to Cabinet for final endorsement.

 

Officer responsible for effecting the decision:

 

Director for Economic Growth & Regeneration

 

Reasons for making the decision:

 

The Corporate Plan and Priorities includes a priority to create a sustainable district by taking action to meet the challenges of the climate emergency and transitioning to a low carbon transport system and to provide for healthy and happy Communities by supporting wellbeing. The Climate Emergency Local Plan Review (CELPR) includes policies which seek to climate change related issues such as energy efficiency, renewable energy generation, sustainable design, the incorporation of green and blue infrastructure  ...  view the full minutes text for item 5.

6.

Heat Decarbonisation Programme: Baseline Capital Funding pdf icon PDF 655 KB

(Cabinet member with special responsibility Councillor Frea)

 

Report of Chief Executive.

Minutes:

(Cabinet Member with Special Responsibility Councillor Frea)

 

Cabinet received a report from the Chief Executive that sought approval for £300k capital growth in the 22/23 – 25/26 capital programme to cover essential gas boiler replacements at The Storey, Palatine Hall and Williamson Park and refer the matter to full council for approval and to make the necessary budget adjustments

 

The options, options analysis, including risk assessment and officer preferred option, were set out in the report as follows:

 

Option 1: Approve Proposal for Capital Growth


Advantages:

· Enables officers to apply for new PSDS funding in line with the known criteria from phases 2 & 3 and deliver on the council’s Building Energy Decarbonisation Plan.

· Gas boilers at all three sites are reaching end of life. Replacement is required irrespective of the decarbonisation plans. The capital funds for boiler replacements are needed to keep the buildings operational.


Disadvantages:

None


Risks:

· Further due diligence on capital costs in light of market volatility

· PSDS criterial for next round of funding is unknown at this stage, although unlikely to differ from those in phases 2 & 3.

· Supply chains


Option 2: Reject Proposal


Advantages:

· None.


Disadvantages:

· Does not support the climate emergency ambition.

· The council will not be eligible for PSDS funding without making a capital contribution · Gas boilers are reaching end of life at three of the council’s key buildings. Should action not be taken this could pose operational and financial risks.


Risks:

As above

 

The Officer Preferred Option was Option 1: Approve Proposal  - That Cabinet support the proposal for capital growth and refer the matter to full council for approval and to make the necessary budget adjustments. This will provide officers with an opportunity to submit funding applications to decarbonise the sites in line with the approved Heat Decarbonisation Plans, should funding opportunities arise.

 

It was noted that since the publication of the report officers had received revised figures in relation to the possible savings which could be achieved and Cabinet were advised that these revised figures would be included in the referral report to Council.

 

Councillor Frea proposed, seconded by Councillor Hamilton-Cox:-

 

“That the recommendations, as set out in the report, be approved.”

 

Councillors then voted:-

 

Resolved unanimously:

 

(1)        That Cabinet refer the capital growth requested to Council for approval in order to ensure the buildings remain fit for purpose and deliver on the projects listed within the Building Heat Decarbonisation Plan, should funding become available.

 

Officer responsible for effecting the decision:

 

Chief Executive

 

Reasons for making the decision:

 

The project currently sits outside of the Council’s approved Capital Programme and Treasury Management Strategy and so will require approval by Council in order to bring it within the Budget & Policy Framework.

 

The decision is consistent with the following priorities and cross-cutting themes:

 

·        An inclusive and prosperous local economy. A proportion of the overall evaluation will include an element of social value, in line with the procurement strategy and contract procedure rules.

 

·        Climate Emergency – Net zero 2030 ambition.

 

7.

Delivering Our Priorities: Q4 & End of Year 2021/22 pdf icon PDF 350 KB

(Cabinet member with special responsibility Councillor Whitehead)

 

Report of the Chief Executive.

Additional documents:

Minutes:

(Cabinet Member with Special Responsibility Councillor Whitehead)

 

Cabinet received a report from the Chief Executive that provided an update on performance and projects during quarter 4 of 2021/22 (January-March 2022) and some annual measures covering April-March 2022.

 

As the report was primarily for noting no options were provided. Members commented on the continued low sickness rates, the inclusion of quarterly figures for comparison purposes and requested further information/ benchmarking regarding exposure to pollution at roadside figures.

 

Resolved unanimously:

 

(1)             That the report be noted.

 

 

8.

Appointments to Outside Bodies and Lancashire Police & Crime Panel pdf icon PDF 382 KB

(Cabinet member with special responsibility Councillor Caroline Jackson)

 

Report of the Chief Executive.

Minutes:

(Cabinet Member with Special Responsibility Councillor Caroline Jackson)

 

Cabinet received a report from the Chief Executive to enable Cabinet to revise the current appointments to Outside Bodies and confirm the appointment to the Lancashire Police & Crime Panel for 2022/23.

 

The options, options analysis, including risk assessment and officer preferred option, were set out in the report as follows:

 

Cabinet was requested to confirm current appointments to Outside Bodies or make any revisions to those appointments as set out in Appendix 1 to the report.

 

Cabinet was requested to confirm that the appropriate portfolio holder be appointed to the Police and Crime Panel.

 

Members were reminded that Members nominated to outside bodies, partnerships and boards by Cabinet are representing the views of Cabinet in such positions, rather than any views they might hold as individuals. It was recommended that appointments be aligned as closely as possible to individual Cabinet Members’ portfolios.

 

Councillor Caroline Jackson proposed, seconded by Councillor Brookes:-

 

“That the recommendations, as set out in the report, be approved.”

 

Councillors then voted:-

 

Resolved unanimously:

 

(1)             That the appointments to outside bodies as set out in Appendix 1 to the report be re-confirmed.

 

(2)             That following on from Council agreeing that the appointment to the Lancashire Police and Crime Panel be by ‘virtue of position’, Councillor Thornberry as the appropriate Cabinet member be appointed to the position.

 

(3)             That Blackburn with Darwen be notified of the appointment of Councillor Thornberry, as the appropriate portfolio holder, to the Lancashire Police & Crime Panel.

 

Officer responsible for effecting the decision:

 

Chief Executive

 

Reasons for making the decision:

 

Representation on Outside Bodies is part of the City Council’s community leadership role.