Agenda and draft minutes

Cabinet
Tuesday, 13th April 2021 5.00 p.m.

Venue: THIS WILL BE A VIRTUAL MEETING

Contact: Liz Bateson, Democratic Services - email  ebateson@lancaster.gov.uk 

Note: A link to enable you to watch and listen to the meeting on MS teams can be found on the front of the agenda. 

Items
No. Item

The Chair requested the observance of a minute’s silence in recognition of the passing of the Duke of Edinburgh and on behalf of the residents of the Lancaster district extended condolences to Her Majesty, the Duke of Lancaster and her family.

131.

Minutes

To receive as a correct record the minutes of Cabinet held on Tuesday, 23 March 2021 (previously circulated). 

Minutes:

The minutes of the meeting held on Tuesday 23 March 2021 were approved as a correct record.

 

132.

Items of Urgent Business Authorised by the Leader

To consider any such items authorised by the Leader and to consider where in the agenda the item(s) are to be considered. 

Minutes:

 

The Chair advised that there were no items of urgent business.

 

133.

Declarations of Interest

To receive declarations by Councillors of interests in respect of items on this Agenda. 

Councillors are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Councillors should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Councillors are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

 

Minutes:

No declarations were made at this point.

                     

134.

Public Speaking

To consider any such requests received in accordance with the approved procedure. 

 

Minutes:

Following the approval of the Council Business Committee on 25 March 2021 it was noted that the Cabinet Procedure Rules had been revised to permit the Chair, at their discretion, to allow the non-Cabinet Councillors in attendance to ask questions on reports as they were introduced.  The Chair welcomed participation from non-Cabinet members.

 

Members were advised that there had been a request to speak at the meeting from a member of the public in accordance with Cabinet’s agreed procedure. Mr John O’Neill had requested to speak in support of the Morecambe BID renewal draft proposal  (Minute 135 refers).

 

With the indulgence of the meeting there was a brief interlude at this point to address the technical issues that prevented Mr O’Neill from being able to participate in the live meeting although it was apparent that he was able to hear the discussions. Mr O’Neill’s statement had been circulated to Cabinet prior to the meeting. Councillor Hanson was invited to introduce the report and Mr O’Neill was able to join the meeting via his telephone during that introduction and speak in support of the proposals.

 

 

135.

Morecambe Business Improvement District (BID) Renewal- Draft Proposal pdf icon PDF 408 KB

(Cabinet Member with Special Responsibility Councillor Hanson)

 

Report of Director for Economic Growth & Regeneration

Additional documents:

Minutes:

(Cabinet Member with Special Responsibility Councillor Hanson)

 

Cabinet received a report from the Director for Economic Growth & Regeneration that provided context and information for the endorsement of proposals for a Morecambe Business Improvement District (BID) Renewal Ballot (closing on 29th July 2021) as required by statutory provisions. The report updated Members on the pre- and post- ballot issues and resource implications in relation to the city council’s role in the BID renewal process. As the council was a potential levy payer, Members were asked to decide on council’s voting intention in the BID Renewal ballot – yay, nay or abstain.

 

The options, options analysis, including risk assessment and officer preferred option, were set out in the report as follows:

 

Option 1: Do nothing (Put off decision until the production of Final Renewal Proposals)


Advantages: No advantages.


Disadvantages: Creates uncertainty for Morecambe BID. Creates difficulties for Morecambe BID in developing its pre-ballot canvassing strategy and marketing/publishing activities around the BID Renewal Proposals.


Risks: Due to the impact of Covid-19 this Cabinet meeting is the last date proposals can formally be endorsed for July ballot to be comfortably enacted under statutory notifications. If there are issues with Renewal Proposal compliance at this stage a ballot could be delayed with knock on implications for Morecambe BID in terms of canvassing and for the council in terms of dealing with operational matters arising from a late ‘Yes’ ballot.


Option 2: Endorse the draft BID Renewal Proposals with endorsement of final BID Renewal Proposals delegated to the Chief Executive.


Advantages: Timely notice that the proposals are technically sound, and the final document is likely to be compatible with BID Regulations and council policy. Allows for minor and/or non-material technical amendments via officer scrutiny of final Renewal Proposals document. Allows Morecambe BID to continue to develop its pre-election canvassing strategy and marketing/publishing activities around the BID Renewal Proposals with confidence.


Disadvantages: No disadvantages identified.


Risks: No guarantee that BID Renewal Ballot will be successful.


Option 3: Request material amendments to the draft Renewal Proposal for consideration/ endorsement at a future Cabinet meeting.


Advantages: This would only be if it were considered (based on the draft) that a Final Renewal Proposal would be vetoed because matters contained conflict with council policy and extensive material changes are required. Allows for revised proposals to come forward which are compatible with council policy and regulatory requirements.


Disadvantages: Reputational implications for council if proposals are not endorsed without good reason. Potential delays Morecambe BID’s commitment to pre-ballot canvassing strategy and marketing/publishing activities around the BID Renewal Proposals.


Risks: If there are issues with compatibility with the council’s policy framework the onus would be on Morecambe BID to address any issues and prepare a technically/policy compatible Final Renewal Proposal. Risks are as Option 1 in that this Cabinet is, realistically, the last date proposals can formally be endorsed by Cabinet for a ballot to be enacted under the current statutory notification timetable.

 

On submission of a Final Renewal Proposal the  ...  view the full minutes text for item 135.