Agenda and minutes

Cabinet
Tuesday, 4th September 2018 6.00 p.m.

Venue: Morecambe Town Hall

Contact: Liz Bateson, Democratic Services - telephone (01524) 582047 or email  ebateson@lancaster.gov.uk 

Items
No. Item

32.

Minutes

To receive as a correct record the minutes of Cabinet held on Tuesday, 7th August 2018 (previously circulated). 

Minutes:

The minutes of the meeting held on Tuesday 7 August 2018 were approved as a correct record.

 

33.

Items of Urgent Business Authorised by the Leader

To consider any such items authorised by the Leader and to consider where in the agenda the item(s) are to be considered. 

Minutes:

The Chairman advised that there were no items of urgent business.

 

34.

Declarations of Interest

To receive declarations by Members of interests in respect of items on this Agenda. 

Members are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Members should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Members are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

 

Minutes:

No declarations were made at this point.

                     

35.

Public Speaking

To consider any such requests received in accordance with the approved procedure. 

 

Minutes:

Members were advised that there had been no requests to speak at the meeting in accordance with Cabinet’s agreed procedure.

 

36.

Reports from Overview and Scrutiny Committee pdf icon PDF 204 KB

To consider any referral from the Overview and Scrutiny Committee following the Call-in on 28 August 2018.

Minutes:

(Cabinet Member with Special Responsibility Councillor Whitehead)

 

Cabinet received a referral report from the Overview and Scrutiny Committee following the call-in on 28 August 2018 with regard to the Budget Support Reserve – Proposed Allocations. 

 

At the call-in the Overview and Scrutiny Committee made the following recommendation to Cabinet:-

 

“That the Overview and Scrutiny Committee recommends that Cabinet considers the list of projects and the way in which the projects are prioritised at its next meeting.”

 

After a brief discussion, Councillor Whitehead proposed, seconded by Councillor Clifford:-

 

“That the request of the Overview and Scrutiny Committee regarding key projects and prioritisation be deferred to a later meeting to give Cabinet the opportunity to consider this issue in greater detail.”

 

Councillors then voted:-

 

Resolved unanimously:

 

(1)          That the request of the Overview and Scrutiny Committee regarding key projects and prioritisation be deferred to a later meeting to give Cabinet the opportunity to consider this issue in greater detail.

 

(2)          That it be noted that the Cabinet decision on the proposed allocations from the Budget Support Reserve made on 7 August 2018 (Minute 28) has been upheld.

 

 

Officers responsible for effecting the decision:

 

Assistant Chief Executive

Financial Services Manager

 

Reasons for making the decision:

 

The decision ensures that Cabinet members will have sufficient time to give careful consideration to prioritising the list of proposed projects at a future meeting.  

 

37.

Review of Council Housing Tenancy Agreement - Consultation Responses pdf icon PDF 314 KB

(Cabinet Member with Special Responsibility Councillor Warriner)

 

Report of Chief Officer (Health & Housing)

Additional documents:

Minutes:

(Cabinet Member with Special Responsibility Councillor Warriner)

 

Cabinet received a report from the Chief Officer (Health & Housing) to inform Cabinet of the results of the consultation with tenants on the proposed changed to the Council Housing Tenancy Agreement and to ask Cabinet to approve the new agreement.

 

The options, options analysis, including risk assessment and officer preferred option, were set out in the report as follows:

 

           

Option 1: Do nothing – continue with the existing Tenancy Agreement

Option 2: Cabinet approves the amended Tenancy Agreement

Advantages

Simplicity of continuation. Marginal cost savings

The tenancy agreement is updated to ensure that it meets current standards and requirements, and is fit for purpose; taking into account the comments received.

 

The tenancy agreement remains an effective management tool.

Disadvantages

The existing tenancy agreement does not reflect current standards and requirements.

Marginal costs of implementation.

Risks

The tenancy agreement will not be wholly fit for purpose as an effective management tool.

The Government’s former advice on unfair terms in tenancy agreements has been referred to throughout this process. This approach will help minimise risk relating to the robustness of the content of the new agreement.

 

The Officer preferred option is Option 2 for the reasons set out above.

 

The comments made and clarifications sought by tenants have been taken into account in the final draft of the Tenancy Agreement, and have been incorporated into the draft of the Agreement as set out in Appendix 1 to the report. Cabinet is required to consider the comments received from tenants during consultation and then make any subsequent amendments, as appropriate to the draft Agreement.

 

Councillor Warriner proposed, seconded by Councillor Hughes:-

 

“That the recommendations, as set out in the report, be approved.”

 

Councillors then voted:-

 

Resolved unanimously:

 

(1)       That the comments received from tenants during consultation and subsequent amendments to any of the proposed variations to the Tenancy Agreement in response to the consultation be noted.

 

(2)     That the amended Tenancy Agreement be approved.

 

(3)     That the Chief Officer (Health and Housing) be authorised to issue to all tenants a Notice of Variation with the new Tenancy Agreement.

 

Officer responsible for effecting the decision:

 

Chief Officer (Health & Housing)

 

Reasons for making the decision:

 

The decision supports the Council’s objectives including delivering value for money, customer focused services, supporting sustainable communities and to continue to improve the Council and the proposal is contained within the Services’ agreed service business plan for 2017/18.

 

 

38.

Review of 2017-18 pdf icon PDF 208 KB

(Cabinet Member with Special Responsibility Councillor Blamire)

 

Report of the Chief Executive

Additional documents:

Minutes:

(Cabinet Member with Special Responsibility Councillor Blamire)

 

Cabinet received a report from the Chief Executive presenting the draft Review of 2017/18 and sought Cabinet’s approval to finalise and publish the document.

 

Whilst no options were provided as the report was primarily for noting, it was agreed that the ‘snapshot of our services’ be combined with ‘our achievements’ to avoid repetition.  The Review of 2017-18 summarised the Council’s performance against its strategic objectives, categorised according to the priorities stated in the Corporate Plan 2016-20. (Community Leadership, Health & Wellbeing, Clean and Green Places and Sustainable Economic Growth.)  It was noted that the priorities had now been superseded by the adoption of Ambitions: Our Council Plan 2018-22).

 

Councillor Blamire proposed, seconded by Councillor Whitehead:-

 

“That the recommendation, as set out in the report, be approved.”

 

Councillors then voted:-

 

Resolved unanimously:

 

(1)          That the content of the draft Review of 2017-18 be approved and published.

 

Officer responsible for effecting the decision:

 

Chief Executive

 

Reasons for making the decision:

 

The decision is consistent with the commitment within the Council Plan 2018-22 of a Smart and Forward-Thinking Council to ‘be open, transparent and accountable about how we are performing.’

 

 

39.

Performance Monitoring : Quarter 1 - 2018-19 pdf icon PDF 203 KB

(Cabinet Member with Special Responsibility Councillor Whitehead)

 

Report of Chief Executive

Additional documents:

Minutes:

(Cabinet Member with Special Responsibility Councillor Blamire)

 

Cabinet received a report from the Chief Executive to report on the key indicators for April to June 2018 (Quarter 1). 

 

As the report was primarily for noting and comments, no options were provided.  It was reported that work was underway to provide easy to interpret, sensible performance indicators, which linked with the Council Plan.

 

Resolved unanimously:

 

(1)          That the report be noted.