Agenda and draft minutes

To receive as a correct record the Minutes of meeting held on 3^rd October 2024 (previously circulated). 

The minutes of the meeting held on 3^rd October 2024 were signed by the Chair as a correct record

There were no items of urgent business.

To receive declarations by Councillors of interests in respect of items on this Agenda. 

Councillors are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Councillors should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Councillors are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

There were no declarations of interest.

Report of the Licensing Manager

The Licensing Manager presented a report on the outcomes of a mystery shopping exercise whereby Lancaster City Council Officers had tried to obtain the services of wheelchair accessible vehicles operating in the district.

The Committee was advised that in recent years the Licensing Service had received sporadic complaints about the availability of wheelchair accessible vehicle’s (WAVs). Feedback suggests that WAVs were not available at any time and additionally not available to pre-book for future journeys.

It was reported that Licensing Officers had undertaken a complete audit of the 15 mandatory Hackney Carriage WAVs. Licensing Officers had inspected all the vehicle’s and observed use of safety equipment and passenger handling procedures. The public register had been updated to include the direct telephone lines of the vehicle proprietor’s to ensure that users could contact a suitable vehicle directly instead of via an operator.

The Committee was advised that a mystery shopper exercise had been planned to take place between Friday 11^th October and Friday 22^nd October 2024 with each proprietor being contacted 4 times. During the time period officers managed to contact each proprietor twice. It was felt that attempts to make bookings after those responses were not authentic and proprietors had become aware it was a mystery shopper call. 

It was reported that the first round of calls, 15 calls were made, 14 answered and 2 proprietors accepted an immediate hire booking for a wheelchair accessible vehicle. Both gave a 10–15 minute wait time.

In the second round, the scenario was a job from Lancaster train station to a wedding in mid-November on behalf of a family member who required a wheelchair accessible vehicle. 15 calls were made, 3 were unanswered and 0 proprietors accepted a booking.

The Committee asked a number of questions and discussed the various possible actions.

It was proposed by Councillor Tynan and seconded by Councillor Hanson; -

“That private hire operators running more than 10 licensed private hire and hackney carriage vehicles at any one time must have at least one wheelchair accessible vehicle available for every 10 licensed vehicles working at any time.”

Councillor Maddocks then proposed a friendly amendment, by way of an addendum, which Councillor Tynan and Councillor Hanson, as the proposer and seconder of the original motion, accepted:

“That there would be zero tolerance to emissions if this was not achieved”

A vote was taken and unanimously agreed; -

Resolved:

(1)            That private hire operators running more than 10 licensed private hire and hackney carriage vehicles at any one time must have at least one wheelchair accessible vehicle available for every 10 licensed vehicles working at any time.

(2)            That there would be zero tolerance to emissions if this was not achieved.

It was then proposed by Councillor Belcher and seconded by Councillor Blaikie:

“That the policy change be reviewed 6 months post implementation.”

A vote was taken and unanimously agreed.

Resolved:

(3)            That the policy change be reviewed 6 months post implementation.

It was then proposed by Councillor  ...  view the full minutes text for item 35.