Agenda and minutes

To receive as a correct record the Minutes of meeting held on 28^th July 2025 (previously circulated). 

The minutes of 28^th July 2025 were agreed as a true record and signed by the Chair.

There were no items of urgent business.

To receive declarations by Councillors of interests in respect of items on this Agenda. 

Councillors are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Councillors should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Councillors are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

Councillor Mandy Bannon declared an interest in application A7 24/01171/FUL Former Builders Merchants Yard, New Quay Road, Lancaster. The reason being that she would speaking as Ward Councillor and Trustee of the Friends of Freeman’s Wood charity against the application. Councillor Bannon stated that she would recuse herself from the meeting for the consideration of the item.

There were no other declarations of interest.

Erection of self-storage units with associated security building, boundary fencing and creation of access roads / parking.

Under the scheme of public participation, Ward Councillor Mandy Bannon, and resident and Trustee of LightAware charity Eleanor Levin spoke against the application, whilst agent Hayley Knight (HK Planning Ltd) responded in favour.

It was proposed by Councillor Robert Redfern and seconded by Councillor Paul Newton:

“That the application be approved subject to an amendment to condition 15 to secure details of a scheme to control a dimming profile for the submitted and approved external lighting, and subject to the conditions in the Committee Report.”

Upon being put to the vote, 10 Councillors voted in favour of the proposal with one against and three abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to the following conditions:

the satisfactory completion of a Legal Agreement within 3 months of the date of this Committee meeting, and the conditions listed below, and in the event that a satisfactory Section 106 Agreement is not concluded within the timescale above, or other agreed extension of time, delegate authority to the Chief Officer – Planning and Climate Change to refuse planning permission on the grounds that the obligations which make the development acceptable have not been legally secured;

and a legal agreement which shall secure:

·         £15,000 contribution to off-site highway projects and improvements.

·         Agreement to pay costs of monitoring BNG.

and subject to an amendment to condition 15 to secure details of a scheme to control a dimming profile for the submitted and approved external lighting;

and subject to the following conditions:

1.    Timescales.

2.    Accord with amended approved plans.

3.    Contaminated land surveys and materials management plan.

4.    Employment skills plan.

5.    Archaeological written scheme of investigation.

6.    Construction management plan.

7.    Construction environmental management plan.

8.    Construction drainage scheme.

9.    Full sustainable drainage scheme.

10.  Landscaping plan and maintenance.

11.  Cycle storage.

12.  Electric vehicle charging.

13.  Drainage operation and maintenance.

14.  Drainage verification.

15.  External lighting mitigation.

16.  Employee ecological information pack.

17.  Ecology mitigation.

18.  Flood risk mitigation measures.

19.  Implement energy measures.

20.  Foul drainage separate system.

21.  No storage development or use within greenfield area.

Outline application for the erection of up to 130 dwellings and associated infrastructure with access, road realignment / widening to part of Slyne Road and associated engineering work.

A site visit was held in respect of this application on 21^st July 2025 by Councillors Louise Belcher, Martin Bottoms, Dave Brookes, Alan Greenwell, John Livermore, Paul Newton, Catherine Potter, Robert Redfern, Sandra Thornberry, Sue Tyldesley and Paul Tynan. In attendance were Principal Planning Officers Jennifer Rehman and Eleanor Fawcett.

It was proposed by Councillor John Hanson and seconded by Councillor Alan Greenwell:

“That the application be approved subject to the conditions in the Committee Report as clarified in the meeting (and below) in relation to the s106 obligation.”

Upon being put to the vote, 9 Councillors voted in favour of the proposal with 6 against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to the following obligations as clarified in the meeting (and below) in relation to the s106 obligation and:

subject to the satisfactory completion of a Legal Agreement within 3 months of the date of this Committee meeting, and the conditions listed below, and in the event that a satisfactory Section 106 Agreement is not concluded within the timescale above, or other agreed extension of time, delegate authority to the Chief Officer – Planning and Climate Change to refuse planning permission on the grounds that the obligations which make the development acceptable have not been legally secured;

and subject to a legal agreement which shall secure:

·         Provision of a policy-compliant (DM3 of the DM DPD) Affordable Housing (to be provided on site) in accordance with an Affordable Housing Scheme to be submitted with Reserved Matters and approved by the Council before the commencement of development. This shall account for the different affordable housing requirements (15% and 30%) across the site based on the different ward areas.

·         Provision of on-site Amenity Greenspace, Equipped Play Area and Young People’s Provision based on the Green and Blue Infrastructure Strategy and DAS.

·         Off-site Public Open Space Contribution to be calculated at Reserved Matters Stage (in accordance the Sport England Calculators or any successor document by Sport England or the Council) towards athletics facilities, playing pitch improvements and associated facilities at Salt Ayre.

·         Setting up of a Management Company.

·         Management and Maintenance of all landscaping, unadopted roads, lighting and drainage infrastructure and on-site open space.

·         Provision of on-site Biodiversity Net Gain (providing no less than 10%) in accordance with an approved BNG Plan and Landscape and Ecological Creation and Management Plan.

·         Highways Contributionto be calculated at reserved matters stage based on the County Council’s Gravity model methodology or successor document, which shall not exceed £4,386.66 per dwelling. The contribution shall be provided across 5 initiatives, namely:

1.    City Centre Gyratory

2.    A6 Slvne Road (feeder roads)

3.    Local highway network around the M6 J34

4.    Lancaster Area Wide Road/Management changes and

5.    Morecambe  ...  view the full minutes text for item 40.

Erection of 9 dwellings (C3) with associated detached garages, formation of a new access and associated estate roads and landscaping (pursuant to the variation of conditions 2-14 and 18 on planning application 21/01370/FUL).

It was proposed by Councillor Joyce Pritchard and seconded by Councillor Martin Bottoms:

“That the application be approved subject to the trigger for condition 6 (AIA) being delegated to officers to amend from pre-commencement condition to compliance if the submitted AIA is satisfactory, and subject to an additional condition to secure a scheme for external lighting to safeguard the National Landscape and its dark skies prior to installation of any external lighting, and subject to the conditions in the Committee Report.”

Upon being put to the vote, 15 Councillors voted in favour of the proposal with none against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to:

·         the trigger for condition 6 (AIA) be delegated to officers to amend from pre-commencement condition to compliance if the submitted AIA is satisfactory.

·         and subject to an additional condition to secure a scheme for external lighting to safeguard the National Landscape and its dark skies prior to installation of any external lighting.

·         and subject to the satisfactory completion of a Legal Agreement within 3 months of the date of this Committee meeting, and the conditions listed below, and in the event that a satisfactory Section 106 Agreement is not concluded within the timescale above, or other agreed extension of time, delegate authority to the Chief Officer – Planning and Climate Change to refuse planning permission on the grounds that the obligations which make the development acceptable have not been legally secured.

and subject to a legal agreement to secure:

·         Provision of two shared-ownership Affordable Housing units (to be provided on site) in accordance with an Affordable Housing Scheme to be submitted and approved by the Council.

·         Provision of on-site Amenity Greenspace. 

·         Setting up of a Management Company.

·         Management and Maintenance of all landscaping, unadopted roads, lighting and drainage infrastructure and on-site open space.

·         Securing a public access route for non-motorised walking, wheeling through the site if this links to public access through land immediately adjacent to the site.

and subject to the following conditions:

1.    Timescale.

2.    Accord with amended plans.

3.    Details and sample external materials, windows (including setback), rainwater goods etc., pre-commencement.

4.    Off-site highway improvement details and implementation pre-commencement.

5.    CMP (including pre-works photographic survey and s/w management) pre-commencement – detail construction hours.

6.    AIA mitigation, submit TPP and AMS.

7.    S/W drainage scheme and maintenance.

8.    S/W drainage verification.

9.    Foul drainage scheme.

10.  Landscaping and maintenance pre-commencement details, implemented first planting season.

11.  Visibility splays pre-commencement details, implemented prior to first use.

12.  EV charging details pre-commencement.

13.  Implement boundary treatments.

14.  Waste collection area for plots 1 and 2, details.

15.  Parking and access provision prior to first use and retention.

16.  Implement  ...  view the full minutes text for item 41.

Prior approval application for the demolition of former mower storage shed.

It was proposed by Councillor John Hanson and seconded by Councillor Sandra Thornberry:

“That prior approval for demolition is required and granted.”

Upon being put to the vote, 15 Councillors voted in favour of the proposal with none against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That prior approval for demolition is required and granted.

The Chief Officer - Planning and Climate Change submitted a Schedule of Planning Applications dealt with under the Scheme of Delegation of Planning Functions to Officers.

Resolved:

That the report be noted.</AI24>

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