Agenda and minutes

Minutes of meeting held on 31^st January 2022 (previously circulated). 

The minutes of 31^st January 2022 were agreed as a true record and signed by the Chair.

There were no items of urgent business.

To receive declarations by Councillors of interests in respect of items on this Agenda. 

Councillors are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Councillors should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Councillors are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

Councillors Dave Brookes and Tim Dant each declared an interest in agenda item A9 21/01344/FUL 29 Alderman Road, Lancaster. The reason being that one of the applicants was a city councillor in the Green Party group. Consequently, both Councillors would recuse themselves from the meeting for the duration of consideration of this item.

Councillors Dave Brookes, Cary Matthews and Sandra Thornberry each declared an interest in agenda item A11 21/01528/FUL Lancaster Music Co-op 1 Lodge Street, Lancaster. The reason being that each of them were members of the Cabinet of Lancaster City Council and this item was directly related to one which had been previously discussed at Cabinet. Consequently, all three Councillors would recuse themselves from the meeting for the duration of consideration of this item.

There were no other declarations of interest.

Erection of 59 dwellings (C3) with associated vehicular and cycle/pedestrian access, parking, land regrading, landscaping, provision of open space and equipped play area and construction of an attenuation basin.

Under the scheme of public participation, Philip Rowland spoke against the application, and Daniel Ratcliffe (JWPC Ltd) responded in favour of the application.

It was proposed by Councillor Tim Dant and seconded by Councillor Kevin Frea:

“That the application be deferred in order for the Head of Planning and Place to negotiate with Lancashire County Council regarding offsite highway contributions”

Following debate, Councillor Dant with the agreement of Councillor Frea withdrew the proposal.

It was proposed by Councillor Colin Hartley and seconded by Councillor James Thomas:

“That the application be approved subject to the conditions set out in the Committee Report and subject to an additional condition concerning:

·         the provision of acoustic barriers during construction

and that the Head of Planning and Place be delegated to continue and resolve discussions with Lancashire County Council regarding offsite highway contributions to include:

1.    Provision of bus service contribution.

2.    Monies towards improvement to pedestrian and cycling infrastructure.

3.    Road infrastructure improvements such as carriageway re-alignment and narrowing.”

Upon being put to the vote, 10 Councillors voted in favour, with none against and 5 abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to the conditions set out in the Committee Report and subject to an additional condition concerning:

·         the provision of acoustic barriers during construction

and that the Head of Planning and Place be delegated to continue and resolve discussions with Lancashire County Council regarding offsite highway contributions to include:

1.    Provision of bus service contribution.

2.    Monies towards improvement to pedestrian and cycling infrastructure.

3.    Road infrastructure improvements such as carriageway re-alignment and narrowing.

and subject to a s106 legal agreement to secure:

·         £138,370.50 for provision of 6 secondary school places;

·         £95,092.20 towards outdoor sports provision (changing facilities at Royal Albert playing fields);

·         Highways/sustainable travel contribution (to be confirmed by the Highway Authority & councillors updated verbally);

·         On site play area;

·         Long term maintenance of landscaping, open space and non-adopted drainage and highways and associated street lighting;

·         Viability review mechanism with ability to achieve affordable housing contributions if viability improves sufficiently.

and the following conditions:

1.    Standard Timescale – 3 years.

2.    Approved Plans.

3.    Access/Off Site Highway Works.

4.    Street Management/Maintenance.

5.    Boundary Details.

6.    Estate Road Construction.

7.    Scheme for cycle provision and refuse.

8.    Lighting scheme.

9.    Electric Vehicle Charging Points.

10.  Scheme for frontage hedgerow to be transplanted and gapped up.

11.  Materials Sample Panels.

12.  Drainage Maintenance and Verification.

13.  Visibility Splays.

14.  Homeowner Packs.

15.  Approved Landscaping Implementation.

16.  Nesting Birds.

17.  Separate Drainage Systems.

18.  Wheel washing.

19.  In Accordance with Ecological Mitigation Measures.

20.  In Accordance with FRA/drainage strategy.

21.  In Accordance with Energy Statement.

22.  In accordance with ESP.

23.  Hours of Construction.

24.  In accordance with approved  ...  view the full minutes text for item 79.

Construction of a solar farm with associated access and infrastructure to include substation, inverter stations, cabling, landscaping, CCTV and boundary treatments.

Under the scheme of public participation, Winifred Clark expressed the concerns of residents near to the application, and Philip Morris (Lancaster University) responded for the applicant.

It was proposed by Councillor Kevin Frea and seconded by Councillor Mel Guilding:

“That the application be approved subject to the conditions in the Committee Report.”

Upon being put to the vote, all 15 Councillors voted in favour, with none against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the application be approved subject to the conditions in the Committee Report:

1.    Standard 3 year timescale.

2.    Approved plans.

3.    Landscaping scheme implementation.

4.    Development carried in accordance with the submitted Flood Risk Assessment.

5.    Work outside bird nesting season.

6.    Implementation of Construction Traffic Management Plan.

7.    Decommissioning after 25 years of use.

8.    All cabling to be underground.

9.    Final Sustainable Drainage Strategy to be submitted.

10.  Survey of the adopted highway.

11.  Surfacing of access.

12.  Provision of visibility splays.

13.  Implementation of a programme of archaeological works.

14.  Invasive species method statements.

15.  Offsite highways work.

16.  Flood risk mitigation scheme.

17.  Details of colours/materials (including boundary treatments).

18.  Operation and Maintenance Plan & Verification Report of Sustainable Drainage System.

19.  Implementation of BNG measures.

20.  Construction Phase Surface Water Management Plan.

21.  Implementation of landscape and biodiversity management plan.

22.  Provision of wheel washing facilities.

23.  Implementation of planting surrounding residential properties.

Relevant demolition of existing lean to and outbuilding, erection of a single storey side/rear extension, construction of roof and projecting walls over existing courtyard, creation of terrace, installation of external steps, erection of stone wall and erection of detached outbuilding and installation of an Air Source Heat Pump.

A site visit was held in respect of this application on Monday 21^st February 2022 by Councillors Paul Anderton, Victoria Boyd-Power, Dave Brookes, Keith Budden, Roger Cleet, Tim Dant, Cary Matthews, Robert Redfern, Malcolm Thomas and Sandra Thornberry. In attendance were Officers Mark Potts, Jennifer Rehman, Charlotte Greenhow, Alex Harrison and Eric Marsden.

It was proposed by Councillor Tim Dant and seconded by Councillor Sandra Thornberry, contrary to the officer’s recommendation in the report:

“That the scheme, given its secluded nature, will not be harmful to the Non-Designated Heritage asset and the Conservation Area and that its scale, massing and design including an updated palette of materials is considered acceptable, and that the application be approved subject to the following conditions:

1.    Timescales.

2.    Approved Plans.

3.    Building Materials to include natural stone.

4.    Development in accordance with the approved AIA.”

Upon being put to the vote, 12 Councillors voted in favour, with 3 against and no abstentions, whereupon the Chair declared the proposal to have been carried.

Resolved:

That the scheme, given its secluded nature, will not be harmful to the Non-Designated Heritage asset and the Conservation Area and that its scale, massing and design including an updated palette of materials is considered acceptable, and that the application be approved subject to the following conditions:

1.    Timescales.

2.    Approved Plans.

3.    Building Materials to include natural stone.

4.    Development in accordance with the approved AIA.

Demolition of existing garages and dwelling, and erection of a 3 storey building comprising 20 two bed apartments and 22 one bed apartments (C3) with associated accesses and construction of a bike and bin store (pursuant to the variation of condition 2 to amend the plans, removal of condition 13 in relation to details of canopies and submission of details required by conditions 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 15, 16 on planning permission 20/00668/FUL).

It was proposed by Councillor Robert Redfern and seconded by Councillor Mel Guilding:

“That the application be approved subject to the conditions set out in the Committee Report”

Following debate, Councillor Robert Redfern with the agreement of Councillor Mel Guilding withdrew the proposal.

It was later proposed by Councillor Tim Dant and seconded by Councillor Mel Guilding:

“That the application be approved subject to the conditions set out in the Committee Report”

Upon being put to the vote, 9 Councillors voted in favour, with 1 against, and 3 abstentions, whereupon the Chair declared the proposal to be carried.

Resolved:

That the application be approved subject to the conditions set out in the Committee Report:

1.    Time Limit to be within 3 years of the original consent.

2.    Approved plans.

3.    Bird Nesting.

4.    Site access construction.

5.    Approved drainage scheme construction.

6.    Implementation of surface water drainage management and maintenance plan.

7.    Approved foul drainage scheme construction.

8.    Off site highway works implementation.

9.    Electric vehicle charging points implementation/7kW.

10.  Approved material samples.

11.  Approved landscaping scheme.

12.  Approved Homeowner Packs.

13.  Approved boundary treatments.

14.  Approved Security measures.

15.  Car Park Layout.

16.  Car park management strategy.

17.  Cycle store and refuse provision.

18.  Unforeseen contamination.

19.  Construction Hours of Work (0800-1800 Mon to Fri and 0800-1400 Sat only).

20.  Development in accordance with the Flood Risk Assessment.

Erection of single storey front extension, installation of new window and air source heat pump to the side elevation and erection of a single storey rear extension.

It was proposed by Councillor James Thomas and seconded by Councillor Sandra Thornberry:

“That the application be approved subject to the conditions set out in the Committee Report.”

Upon being put to the vote, all 11 Councillors voted in favour, with none against, and no abstentions, whereupon the Chair declared the proposal to be carried.

Resolved:

That the application be approved subject to the conditions set out in the Committee Report:

1.    Standard Planning Permission Timescale.

2.    Development in accordance with Amended Plans.

3.    Minimise noise from air source heat pump.

County Council Consultation request for the variation of condition 2 of planning permission LCC/2017/0035 to extend the operation period to 21 February 2034 in line with the extension proposed by tarmac on application LCC/2021/0058.

It was proposed by Councillor Keith Budden and seconded by Councillor James Thomas:

“That the City Council has no objection to the proposal subject to the conditions set out in the Committee Report.”

Upon being put to the vote, 12 Councillors voted in favour, with none against, and 1 abstention, whereupon the Chair declared the proposal to be carried.

Resolved:

That the City Council has no objection to the proposal, on the assumption that application LCC/2021/0058 is supported by the County Council, and subject to the imposition of conditions associated with the parent consent remaining.

Installation of replacement windows and doors to east facing elevation, installation of rooflight and replacement windows to north facing elevation, installation of a replacement window to the west facing elevation and installation of replacement windows and doors and replacement stonework to the front elevation.

It was proposed by Councillor Robert Redfern and seconded by Councillor Paul Anderton:

“That the application be approved subject to the conditions set out in the Committee Report.”

Upon being put to the vote, all 10 Councillors voted in favour, with none against, and no abstentions, whereupon the Chair declared the proposal to be carried.

Resolved:

That the application be approved subject to the conditions set out in the Committee Report:

1.    Standard 3 Year Timescale.

2.    Approved Plans.

3.    Submission of details of door and windows.

The Service Head for Planning and Place submitted a Schedule of Planning Applications dealt with under the Scheme of Delegation of Planning Functions to Officers.

Resolved:

That the report be noted.