Agenda and minutes

Minutes of meeting held on 9^th November 2020 (previously circulated). 

The minutes of the meeting held on 9^th November 2020 were agreed as a true record, and would be signed by the Chair at a later date.

There were no items of urgent business.

To receive declarations by Councillors of interests in respect of items on this Agenda. 

Councillors are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Councillors should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Councillors are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

Councillor Keith Budden declared an interest in agenda items A13: 20/00443/VCN and A14: 20/00519/LB Queen Victoria Memorial, Dalton Square, Lancaster. The reason being that he was related to a trader from the Charter Market located on Dalton Square. Councillor Budden stated that he would play no part in the discussions of either application and would abstain in the votes.

There were no other declarations of interest.

It was proposed by Councillor Dave Brookes and seconded by Councillor Sandra Thornberry:

“That Planning Permission be deferred for further information to be received and viability issues to be resolved.”

Upon being put to the vote, all 12 Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be deferred for further information to be received and viability issues to be resolved.

The Case Officer advised the Committee that in view of its decision on application 19/01568/FUL Land at Royal Albert Farm Pathfinders Drive Lancaster his recommendation would be that Listed Building permission be deferred for re-presentation with application 19/01568/FUL.

It was proposed by Councillor Dave Brookes and seconded by Councillor Robert Redfern:

“That Listed Building Consent be deferred.”

Upon being put to the vote, 12 Councillors voted in favour of the proposition, 0 against, and 1 abstained, whereupon the Chair declared the proposal to be carried.

Resolved:

That Listed Building Consent be deferred.

It was proposed by Councillor Tim Dant and seconded by Councillor Sandra Thornberry:

“That Planning Permission be granted subject to the conditions set out in the Committee Report, with an additional condition for the development to be in accordance with the flood risk assessment, and with an additional condition for the development to meet the Passivhaus standard.”

Upon being put to the vote, all 13 Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted subject to the following conditions:

1.    3 year timescale.

2.    Approved plans.

3.    Surface water drainage details.

4.    Foul drainage system.

5.    Site access details and provision.

6.    Contaminated Land.

7.    Arboricultural Implications Assessment, including Tree Protection Measures.

8.    Employment Skills Plan.

9.    Material samples, including boundary treatments.

10.  Landscaping details.

11.  Surface water management and maintenance.

12.  Provision and protection of visibility splays.

13.  Construction and details of management and maintenance of private roads.

14.  Details and provision of cycle stores.

15.  Details and provision of electric vehicle charging points.

16.  Provision of bin stores.

17.  Obscure glazing in gables facing Mill Lane.

18.  Ecological mitigation measures.

19.  Approved floor levels.

20.  Bird breeding season.

21.  Separate drainage system.

22.  National Described Space Standards and M4(2) Accessibility Standards.

23.  100% affordable housing provision.

24.  Development to be in accordance with the flood risk assessment.

25.  Development to meet the Passivhaus standard.

It was proposed by Councillor Robert Redfern and seconded by Councillor Abbott Bryning:

“That Planning Permission be granted subject to the conditions set out in the Committee Report, with an additional condition for the development to be in accordance with the flood risk assessment, and with an additional condition for the development to meet the Passivhaus standard.”

Upon being put to the vote, all 13 Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted subject to the signing of the Section 106 Agreement to secure:

·         30% affordable housing provision

·         Residents must be 55 years of age or older

·         Provision of a Management Company to manage and maintain open space, landscaping and other land and infrastructure that would not be adopted by public bodies.

·         Provision of residents’ car club and car sharing initiatives

and the following conditions:

1.    3 year timescale.

2.    Approved plans.

3.    Surface water drainage details.

4.    Foul drainage system.

5.    Site access details and provision.

6.    Contaminated Land.

7.    Arboricultural Implications Assessment, including Tree Protection Measures.

8.    Employment Skills Plan.

9.    Submission of additional car parking details (with associated tree information).

10.  Material samples, including boundary treatments.

11.  Landscaping details.

12.  Surface water management and maintenance.

13.  Provision and protection of visibility splays.

14.  Construction and details of management and maintenance of private roads.

15.  Details and provision of cycle stores.

16.  Details and provision of electric vehicle charging points.

17.  Provision of bin stores.

18.  Ecological mitigation measures.

19.  Approved floor levels.

20.  Bird breeding season.

21.  Separate drainage system.

22.  National Described Space Standards and M4(2) Accessibility Standards.

23.  Development to be in accordance with the flood risk assessment.

24.  Development to meet the Passivhaus standard.

It was proposed by Councillor Mel Guilding and seconded by Councillor Robert Redfern:

“That the Variation of Legal Agreement as set out in the Committee Report be granted.”

Upon being put to the vote, all 13 Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That the Variation of Legal Agreement be approved.

It was proposed by Councillor Dave Brookes and seconded by Councillor Sandra Thornberry:

“That the recommendation as set out in the Committee Report be agreed.”

Upon being put to the vote, all 12 Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted, subject to the removal of condition 3 (surface water) only, and subject to the following conditions:

1.    Approved plans.

2.    Submission of details.

3.    Vehicular access.

4.    Provision of garage/parking.

5.    Approved soft landscaping.

6.    Approved Tree Works, protection scheme.

7.    Removal of Permitted Development Rights.

It was proposed by Councillor Mel Guilding and seconded by Councillor Robert Redfern:

“That the recommendation as set out in the Committee Report be agreed.”

Upon being put to the vote, all 12 Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted and subject to the following conditions:

1.    Approved plans.

2.    Details to be submitted.

3.    Electric Vehicle Charging Points.

4.    Soft landscaping and tree works.

5.    Access and parking.

6.    Drainage.

7.    Implement in accordance with FRA.

8.    Soil importation.

9.    Unforeseen contamination.

It was proposed by Councillor Peter Yates and seconded by Councillor Robert Redfern:

“That the recommendation as set out in the Committee Report be agreed.”

Upon being put to the vote, all 12 Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted subject to the following conditions:

1.    Approved plans.

2.    Details to be submitted.

3.    Electric Vehicle Charging Points.

4.    Soft landscaping and tree works.

5.    Access and parking.

6.    Drainage.

7.    Implement in accordance with FRA.

8.    Soil importation.

9.    Unforeseen contamination.

10.  Construction management plan.

11.  Ecological mitigation.

12.  Removal of PD rights.

It was proposed by Councillor Sandra Thornberry and seconded by Councillor Robert Redfern:

“That the recommendation as set out in the Committee Report be agreed.”

Upon being put to the vote, 11 Councillors voted in favour of the proposition, 0 against, and 1 abstained, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted subject to the following conditions:

1.    Ice rink dates.

2.    Observation wheel dates.

3.    Approved plans.

4.    In accordance with the methodology for the construction and dismantling of the observation wheel.

5.    Photographic survey of the site (including all elevations of the Queen Victoria Memorial) to be carried out prior to the installation of the scaffolding as a record of the condition of the area prior to commencement and after the event (each year).

6.    In accordance with the highways method statement detailing the build phase, event phase, and dismantling phase.

7.    In accordance with details of the marquees and market stalls, including layout and appearance.

8.    Details of the protective fencing, barricades and hoardings.

9.    Colour and finish of the electrical cabinet – implemented so condition can be removed.

10.  If generators are required, details of the generators and the associated sound proofing.

11.  In accordance with the temporary surfacing to be used under the observation wheel.

12.  Method and materials for the protection of the stone steps to the Queen Victoria Memorial.

13.  Method statement and risk assessment for the protection of the Queen Victoria Memorial and stone balustrade during the construction and dismantling phases.

14.  In accordance with the tree protection plan and arboricultural method statement.

15.  In accordance with the location and position of speakers and lighting.

16.  No equipment, lighting or advertisements to be attached to the trees within the square.

17.  Hours of operation.

18.  Surfacing treatment associated with the electricity cabinets and associated cabling.

It was proposed by Councillor Robert Redfern and seconded by Councillor Mel Guilding:

“That Listed Building Consent be granted, subject to the conditions set out in the Committee Report.”

Upon being put to the vote, 11 Councillors voted in favour of the proposition, 0 against, and 1 abstained, whereupon the Chair declared the proposal to be carried.

Resolved:

That Listed Building Consent be granted, subject to the following conditions:

1.    Temporary consent for 5 years for a 6 week period in addition to 2 weeks either side of the scheduled event for construction and dismantling.

2.    Approved plans.

3.    Method statements and risk assessment to cover the construction and dismantling phases, and protection of the Queen Victoria Memorial and stone balustrade.

4.    Protection of the stone steps to the Queen Victoria Memorial.

5.    Details of the fencing and hoardings.

6.    Photographic survey of the site (including all elevations of the Queen Victoria Memorial) to be carried out prior to the installation of the scaffolding as a record of the condition of the area prior to commencement and after the event (each year).

It was proposed by Councillor Robert Redfern and seconded by Councillor Mel Guilding:

“That the recommendation as set out in the Committee Report be agreed.”

Upon being put to the vote, all 12 Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted, subject to the following conditions:

1.    Standard 3-year timescale.

2.    Development to be carried out in accordance to approved plans.

3.    Shelter to be finished and maintained in RAL Colour Code - 5002 Marine Blue.

The Service Head for Planning and Place submitted a Schedule of Planning Applications dealt with under the Scheme of Delegation of Planning Functions to Officers.

Resolved:

That the report be noted.