Agenda and minutes

Minutes of meeting held on 19 August, 2019 (previously circulated). 

The minutes of the meeting held on 19^th August 2019 were signed by the Chair as a correct record.

There were no items of urgent business.

To receive declarations by Councillors of interests in respect of items on this Agenda. 

Councillors are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Councillors should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Councillors are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

Councillor Dave Brookes declared an interest in agenda item A9 19/00697/FUL St Thomas Centre, Marton Street, Lancaster. The reason being that he is a shareholder in Morecambe Bay Renewables who are due to install solar panels on the new roof under a lease agreement. Councillor Brookes stated that he would leave the room during deliberation of this application.

Planning Officer Andrew Drummond declared an interest in agenda items A9 19/00697/FUL St Thomas Centre, Marton Street, Lancaster and A10 19/00634/LB St Thomas Centre, Marton Street, Lancaster. The reason being that he is a member of St Thomas Church. Andrew Drummond stated that he would leave the room during deliberation of these two applications.

APPLICATIONS SUBJECT TO PUBLIC PARTICIPATION

A site visit was held in respect of this item on 12^th August 2019 (item 40 (2019-20) refers).

Under the scheme of public participation, Jane Ruscoe, Alistair J Eagles, Councillor John Reynolds, and Councillor Peter Yates all spoke in favour of the application.

It was proposed by Councillor Mel Guilding and seconded by Councillor Janice Hanson:

“That Outline Planning Permission be granted but the Planning Manager be given delegated authority to draft the conditions to be attached to the Outline Planning Permission”

The proposal was contrary to the case officer’s recommendation and the following reason was given for the proposal:  

The site is a suitable location for employment use because of its transport links and the development in this location would prevent the need for vehicles to pass through the Air Quality Management Area, which outweighs any conflict with the Development Plan.   

Upon being put to the vote, 13 Members voted in favour of the proposition, with 1 against, and 1 abstention, whereupon the Chair declared the proposal to be carried.

Resolved:

That Outline Planning Permission be granted but the Planning Manager be given delegated authority to draft the conditions to be attached to the Outline Planning Permission addressing the following:

1.            Outline timescales.

2.            Submission of reserved matters.

3.            Provision of surface water drainage scheme.

4.            Provision of surface water management system.

5.            On site renewable measures and all development to meet BREEAM Excellent or Equivalent.

6.            Car Parking Management Strategy.

7.            Covered cycle storage and showers.

8.            Service, delivery, waste collection, routing and operation management strategy.

9.            Provision of a Business Travel Plan.

10.          Restriction on floor area of development.

11.          Air Quality Mitigation.

12.          Ecology Mitigation – Including the prevention of the de-culverting of the brook.

13.          Access Details.

14.          De-regularising the A601 (M).

15.          Provision of Offsite Highway work.

16.          Lighting condition.

17.          Construction Environmental Management Plan.

The Case Officer then advised the Committee that in view of its decision on the Outline Application his recommendation would be that planning permission be granted on the full application, subject to appropriate conditions as outlined to the Committee by the Case Officer.

It was proposed by Councillor Janice Hanson and seconded by Councillor Mel Guilding:

“That Planning Permission be granted but the Planning Manager be given delegated authority to draft the conditions to be attached to the planning permission”

Upon being put to the vote, 14 Members voted in favour of the proposition, with 1 abstention, whereupon the Chair declared the proposal to be carried.

Resolved:

That Full Planning Permission for proposed alterations to land levels and associated access be granted but the Planning Manager be given delegated authority to draft the conditions to be attached to the Planning Permission, addressing the following:  ...  view the full minutes text for item 51.

The meeting adjourned at 11:40 A.M. and reconvened at 11:45 A.M.

APPLICATIONS NOT SUBJECT TO PUBLIC PARTICIPATION

The Development Manager advised the Committee that discussions were still ongoing with the Highway Authority in respect of the highway issues.

It was proposed by Councillor Tim Dant and seconded by Councillor Dave Brookes:

“That Planning Permission be granted, subject to the conditions set out in the Committee Report with an amendment to condition 1 to cover only the ice rink, a separate condition providing for a 1 year permission for the observation wheel and a condition for the soundproofing of the electricity generator.”

Upon being put to the vote, Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted, subject to the following conditions and subject to the highway issues being resolved to the satisfaction of the Planning Manager:

1.            Temporary consent for 5 years for a 6 week period, in addition to 2 weeks either side of the scheduled event for construction and dismantling.

2.            Temporary 1 year consent for the observation wheel.

3.            Development in accordance with approved plans including scaffolding sections.

4.            Full highways method statement detailing the build phase, event phase, and dismantling phase to be submitted prior to commencement.

5.            Notwithstanding the submitted details precise details of surfacing under the observation wheel to be submitted and agreed prior to commencement.

6.            Notwithstanding the submitted details precise details of marquees/tents including layout to be submitted and agreed prior to installation.

7.            Protection of the stone steps to the Queen Victoria Memorial.

8.            Method statements and risk assessment to cover the construction and dismantling phases, and protection of the Queen Victoria Memorial and stone balustrade.

9.            Method statement and risk assessment to cover the construction and dismantling phases for observation wheel.

10.         AMS and TTP including cabinet installation and observation wheel.

11.         No equipment/ advertisements/lighting to be attached to trees.

12.         Photographic survey of the site (including all elevations of the Queen Victoria Memorial) to be carried out prior to the installation of the scaffolding as a record of the condition of the area prior to commencement and after the event (each year).

13.         Hours of operation 10:00 to 22:00 seven days a week.

14.         Scheme to be provided for the location/position of speakers and lighting.

15.         Details of cabinets (including colour) and cabling.

16.         Existing surfacing to be re-instated following installation of cabinets.

17.         Details of protective fencing, barricades and hoardings.

18.         Soundproofing to electricity generators if the electricity cabinet is not in situ and operational.

It was proposed by Councillor Robert Redfern and seconded by Councillor Alan Biddulph:

“That Listed Building Consent be granted, subject to the conditions set out in the Committee Report.”

Upon being put to the vote, Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Listed Building Consent be granted, subject to the following conditions:

1.         Temporary consent for 5 years for a 6 week period in addition to 2 weeks either side of the scheduled event for construction and dismantling.

2.         Development in accordance with approved plans including scaffolding sections.

3.         Method statements and risk assessment to cover the construction and dismantling phases, and protection of the Queen Victoria Memorial and stone balustrade.

4.         Protection of the stone steps to the Queen Victoria Memorial.

5.         Photographic survey of the site (including all elevations of the Queen Victoria Memorial) to be carried out prior to the installation of the scaffolding as a record of the condition of the area prior to commencement and after the event (each year).

The Chair brought forward items A9 and A10 to avoid any further delay to members of the public in attendance.

Councillor Dave Brookes had previously declared an interest in the following item and left the room at this point (A9 19/00697/FUL).

Planning Officer Andrew Drummond had previously declared an interest in the following two items and left the room at this point (A9 19/00697/FUL and A10 19/00634/LB).

It was proposed by Councillor Robert Redfern and seconded by Councillor Alan Biddulph:

“That Planning Permission be granted, subject to the conditions set out in the Committee Report and an additional condition splitting the materials/details condition into 2 conditions to allow the works to be phased between the new church centre and the existing church building.”

Upon being put to the vote, Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted, subject to the following conditions:

1.         Standard three year timescale.

2.         Approved plans.

3.         Secure contract for construction prior to demolition.

4.         Archaeological watching brief.

5.         Arboricultural Method Statement.

6.         Contaminated land assessment and remediation.

7.         Drainage scheme.

8.         Scheme of highway improvement works: road widening; pedestrian links; road markings; review of street lighting to Peter Street and parking arrangements on Marton Street.

9.         Materials/details for the new church centre - including – stone; render; roofing materials; cladding; eaves verge and ridge details; rooflights; flues and vents; solar panels, boundary treatments, including gates and fencing; surfacing materials; windows and doors including opaque/coloured glazing; window surrounds; heads and cills; barrier to car park; any repairs to the plaque; louvres; details of canopy.

10.       Materials/details for the existing church building - doors.

11.       Landscaping Scheme.

12.       Development in accordance with Arboricultural Implications Assessment.

13.       Surfacing and marking to car park.

14.       Provision of cycle storage.

15.       Inclusion of existing plaque, as shown on the drawings.

16        Hours of construction.

It was proposed by Councillor Robert Redfern and seconded by Councillor Alan Biddulph:

“That Listed Building Consent be granted, subject to the conditions set out in the Committee Report and an additional condition splitting the materials/details condition into 2 conditions to allow the works to be phased between the new church centre and the existing church building.”

Upon being put to the vote, Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Listed Building Consent be granted, subject to the following conditions:

1.         Standard listed building timescale.

2.         Approved plans.

3.         Materials/details for the new church centre - including – stone; render; roofing materials; cladding; eaves verge and ridge details; rooflights; flues and vents; solar panels, boundary treatments, including gates and fencing; surfacing materials; windows and doors including opaque/coloured glazing; window surrounds; heads and cills; barrier to car park; any repairs to the plaque; louvres; details of canopy.

4          Materials/details for the existing church building - doors.

The meeting adjourned at 12:35 P.M. and reconvened at 13:10 P.M.

Councillor Dave Brookes and Planning Officer Andrew Drummond returned to the meeting.

It was proposed by Councillor David Whitworth and seconded by Councillor Robert Redfern:

“That subject to a Section 106 Agreement being entered into to secure the obligations contained in Paragraph 8.1 of the Committee Report Outline Planning Permission be granted, subject to the conditions set out in the Committee Report.”

Upon being put to the vote, 12 Members voted in favour of the proposition, with 3 abstentions, whereupon the Chair declared the proposal to be carried.

Resolved:

That, subject to the applicant entering a Section 106 Agreement to secure the obligations set out in Paragraph 8.1 of the Committee Report, Outline Planning Permission be granted, subject to the following conditions:

The Chair brought forward item A12 to avoid any further delay for the members of the public in attendance.

It was proposed by Councillor Mel Guilding and seconded by Councillor Malcolm Thomas:

“That Planning Permission be granted, subject to the conditions set out in the Committee Report with amendments to conditions 5 and 6.”

Upon being put to the vote, Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted, subject to the following conditions:

1.         Development to accord with approved plans.

2.         Approved details – finish to facilities building, surfacing materials for access and hardstanding, external lighting, boundary treatments.

3.         Retention of laybys in accordance with plan.

4.         Retention of bio-disk treatment plant.

5.         Creation/retention of cycle link with information on this link clearly available/visible to people staying at the site, and maintain/keep clear of vegetation.

6.         Implementation of approved landscaping scheme including maintenance, and implementation of planting scheme within the next planting season.

7.         Caravan site limited to 26 touring caravans.

8.         No storage of caravans.

9.         No residential occupation of caravans; bound register to be kept with evidence of site users main residences.

It was proposed by Councillor Malcolm Thomas and seconded by Councillor Robert Redfern:

“That Planning Permission be granted, subject to the conditions set out in the Committee Report.”

Upon being put to the vote, Councillors voted unanimously in favour of the proposition, whereupon the Chair declared the proposal to be carried.

Resolved:

That Planning Permission be granted, subject to the following conditions:

1.            Removed – Development has commenced on site.

2.            Development to be carried out in accordance with the varied plans.

3.            Implement construction management plan, site closed throughout the development on site.

4.            Implementation of approved Arboricultural Implications Assessment through original permission.

5.            Polytunnels and structure indicated on site plan removed permanently, resurfaced in accordance with plans prior to first use or completion.

6.            Implement off-site highway improvements prior to first use or completion.

7.            Amendedparking provision and service yard provided in full prior to first use or occupation and retained for this purpose.

8.            Implementation of approved landscaping scheme and maintained and retained at all times thereafter.

9.            Sales area and café seating area as per floorplan. Café use incidental to main use and only open to public when garden centre is trading.  Restriction for the sales of plants and garden related items only.

The Planning Manager submitted a Schedule of Planning Applications dealt with under the Scheme of Delegation of Planning Functions to Officers.

Resolved:

That the report be noted.