Agenda and minutes

Budget and Performance Panel
Tuesday, 4th March 2014 6.10 p.m.

Venue: Lancaster Town Hall

Contact: Tom Silvani, Democratic Services - telephone 01524 582132 or email  tsilvani@lancaster.gov.uk 

Items
No. Item

28.

Minutes

Minutes of the Meeting held on 28 January 2014 (previously circulated). 

Minutes:

The minutes of the meeting held on 28 January 2014 were signed by the chairman as a correct record.

29.

Items of Urgent Business authorised by the Chairman

Minutes:

There were no items of urgent business.

30.

Declaration of Interests

To receive declarations by Members of interests in respect of items on this Agenda. 

Members are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 10 and in the interests of clarity and transparency, Members should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Members are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

 

Minutes:

There were no declarations of interest.

31.

Partnerships pdf icon PDF 79 KB

Report of the Chief Executive

Additional documents:

Minutes:

The Chief Executive presented a report to update members on the key partnerships with which the council engaged regularly and to provide information on costs and outcomes.

 

Members were reminded that in November 2012, the panel had considered a report on the key district partnerships with which the council was working at that time.  The report now provided further information on the Council’s current key partnerships with some detail on operational and financial effectiveness, taking into account inputs and outcomes. 

 

It was advised that the number of key district partnerships had reduced in recent years. The key partnerships were outlined to members as follows, and a breakdown of partnership costs and contributions as well as intended outcomes was also provided:

 

·         Children’s Trust Board and Partnership

·         Community Safety Partnership (CSP) and sub groups

·         Health and Well Being Partnership

·         Lancaster Arts Partnership (LAP)

·         Communities Together

·         Affordable Warmth Group

·         Morecambe Bay Partnership

·         Arnside and Silverdale AONB

 

Resolved:

 

That the report be noted.

The chairman advised, that with the agreement of the panel, the agenda would be reordered with the Corporate Performance Monitoring report being considered prior to the Treasury Management Strategy report.

32.

Corporate Performance Monitoring 2013/14 pdf icon PDF 129 KB

Report of Chief Officer (Governance) and Chief Officer (Resources).

Additional documents:

Minutes:

The Corporate Planning & Performance Manager and the Financial Services Manager introduced a joint report to present the corporate performance and financial monitoring reports at Quarter 3 of the 2013/14 performance monitoring cycle.

 

The Leader of the Cabinet and the Cabinet member with responsibility for finance were also in attendance to answer questions.

 

The report and appendices, which were due to be presented to Cabinet on 11 March 2014, provided a summary of overall performance, across all services and portfolios, in relation to the Council’s Corporate Plan for Quarter 3 of the 2013/14 performance monitoring cycle.

 

It was advised that as at Quarter 3, there were no Corporate Plan success measures with a Red status when comparing actual performance against target.

 

Members discussed the report and appendices in detail.

 

The panel queried the reason that £70,000 had been allocated to Luneside East from the General Fund Capital Programme. It was advised that this information would be circulated to members via Democratic Services.

 

Resolved:

 

(1)        That the report be noted.

 

(2)        That information regarding the reason that £70,000 had been allocated to Luneside East from the General Fund Capital Programme be circulated to members.

33.

Treasury Management Strategy 2014/15 pdf icon PDF 50 KB

Report of Chief Officer (Resources)

 

All members of the council have been invited to attend for this item.

Additional documents:

Minutes:

The city council’s treasury advisor, Richard Dunlop, provided a presentation to members regarding Treasury Management. All members of Council had been invited to attend for this item. The presentation covered the following areas:

 

1.    Member involvement in treasury management.

2.    Regulatory structure of treasury management.

3.    Economic background.

4.    Overview of treasury strategy.

5.    Investment considerations.

 

Members asked extensive questions regarding the presentation, and the council’s treasury advisor and the Financial Services Manager provided answers accordingly.

 

The chairman thanked the council’s treasury advisor for the presentation.

 

The Financial Services Manager presented a report to seek the panel’s views regarding the approved treasury management framework for 2014/15.

 

The panel were advised that the Treasury Management Strategy 2014/15 had been approved by Budget Council on 26 February 2014. Members were reminded that in line with the updated (2011) CIPFA Treasury Management Code of Practice, the panel had been explicitly named as responsible for scrutiny of the Treasury Management function, including review of the Annual Strategy.

 

Given the timing of panel meetings, unfortunately it had not been possible to provide for scrutiny of the treasury proposals prior to them being approved by Budget Council.

 

Resolved:

 

(1)        That the report be noted.

 

(2)        That the council’s treasury advisor be thanked for his presentation.

34.

Work Programme Report pdf icon PDF 54 KB

Report of Chief Officer (Governance).

Additional documents:

Minutes:

The Democratic Support Officer submitted a report to update members on the panel’s work programme. Members were asked to consider whether they would like to include any further items in the work programme.

 

Resolved:

 

That the report be noted and that the work programme be updated accordingly.