Agenda and minutes

Budget and Performance Panel
Tuesday, 28th January 2014 6.00 p.m.

Venue: Morecambe Town Hall

Contact: Tom Silvani, Democratic Services - telephone 01524 582132 or email 

No. Item



Minutes of the Meeting held on 5 November, 2013 (previously circulated). 


The minutes of the meeting held on 5 November 2013 were signed by the chairman as a correct record.


Items of Urgent Business authorised by the Chairman


There were no items of urgent business.


Declaration of Interests

To receive declarations by Members of interests in respect of items on this Agenda. 

Members are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 10 and in the interests of clarity and transparency, Members should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Members are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 



Councillor Newman-Thompson declared an interest in the item relating to the county council’s budget proposals, as an elected member of Lancashire County Council.


Consultation on the County Council's Budget Proposals pdf icon PDF 31 KB

The County Treasurer for Lancashire County Council has been invited to discuss Lancashire County Council’s Budget proposals.  

Additional documents:


The Panel received a verbal presentation from Gill Kilpatrick, Lancashire County Council’s Treasurer, regarding Lancashire County Council’s budget proposal. 


The County Treasurer thanked the Panel for the invitation and advised that any comments on the proposals should be included in the Council’s consultation response and would be fed back to the County Council’s Cabinet at its next meeting. 


The County Treasurer reminded the Panel of the context in which the budget proposals had been considered. The scale of financial challenge facing the council was unprecedented, with savings of £300m, the equivalent of almost 40% of the current year's budget, needed over the next four years. This level of saving could not be achieved without a radically different approach which focused on service delivery within a budget envelope of £642m by 2017/18. It was recognised that it would not be possible to achieve the necessary level of savings without making significant changes to the way the council operated.


In order to achieve this the cabinet had resolved to consult on proposals to deliver a balanced budget in 2014/15 and develop a financial strategy for the following three years.


Following the verbal presentation, the county council’s Treasurer answered extensive questions from the panel and stakeholders. The issues raised by the panel and stakeholders were:


·         Property owned by the county council.

·         Reduction in bus services in the district.

·         A more efficient route for buses using the one-way system in Lancaster.

·         Pot holes.

·         Whether savings made without affecting service delivery indicated over-budgeting in previous years.

·         Possible savings to be achieved by devolving responsibility for highways maintenance to district councils.

·         The introduction of 20 mph speed limits and the resulting impact on the number of accidents in the district.

·         Future ownership of Preston Bus Station.

·          The failure of the county council’s partnership with one connect to deliver expected savings.


The panel queried as to what the county council had done in order to address issues regarding commercial property held by the council. It was reported that a review of the property owned by the county council was still in progress. This process involved extensive dialogue with the city council regarding how to make the most of existing property. The panel queried how much property owned by the county council was currently unoccupied, and it was advised that this information could be provided by the County Treasurer.


Budget and Policy Framework proposals 2014/15


Nadine Muschamp, Chief Officer (Resources), will provide a presentation on Lancaster City Council’s Budget and Policy Framework Proposals for 2014/15.


More information on Cabinet's specific proposals will only be available following Cabinet on 21 January 2014. 


Copies of the presentation will be made available at the meeting. 


The panel received a presentation from the Chief Officer (Resources) regarding the Cabinet’s Budget and Policy Framework Proposals for 2014/15. The Leader of Lancaster City Council, and the Cabinet Member with Responsibility for Finance were in attendance at the meeting to answer members’ questions.


The Chief Officer (Resources) outlined the council’s Medium Term Financial Strategy to the panel, this was to:


  • Make net savings of £1.1M in 2014/15, and £2.3M in 2015/16
  • Implement savings in year, where possible
  • Allow council tax increases of 2% year on year, subject to local referendum thresholds.


It was advised that as of late summer 2013, the projected budget savings for future years had increased as follows:


  • Savings needed in 2014/15 - £1.2M
  • Savings needed in 2015/16 - £3.6M.


It was also expected that there would be further funding reductions in subsequent years.


The city council’s proposed future direction was outlined; it was proposed that the existing corporate priorities would be redefined in order to give a narrower focus. It was also proposed that the council adopt the “Ensuring Council” as its ethos for delivering future corporate plans. The main principals of an Ensuring Council’s ethos was outlined in detail as follows:


  • Stewardship
  • Core Capacity
  • Municipal Entrepreneurialism
  • Collaboration
  • Political Accountability
  • Social Justice.


The Chief Officer (Resources) advised of the progress towards required savings which had been achieved so far. Approximately £800,000 per year had been saved through efficiency savings and ‘trimming of services’, with £600,000 a year achieved through income generation and improved forecasts.  So far major service reductions had been avoided, but it was not known for how long this would be maintained.


Growth proposals for consideration were outlined to the group, and covered the following areas:


·         Police Community Support Officers

·         Bold Street Housing Site Development

·         Charging Policy for Waste Bins and Boxes.


There were two additional expected growth proposals; Morecambe Area Action Plan, and ICT.


The Cabinet’s budget proposals were outlined to the panel, and included the following:


·         To keep council tax increases at 2% year on year, subject to local referendum thresholds

·         To continue with service reviews (a schedule for individual service reviews was circulated to the panel)

·         In principle, to look to use surplus balances to maintain services to the public for a limited period.


The Chief Officer (Resources) invited questions and comments from those present, topics covered included the following:


The panel queried the running costs of Lancaster and Morecambe Town Halls. It was agreed that this information be circulated to members of the panel when available. Members asked questions regarding commercial properties owned by the council, it was advised that all council owned commercial property was currently under review, and officers advised as to the current position regarding St Leonard’s House, Lancaster.


Members queried the monetary impact to the city council regarding the extension to the scheme offering rate relief to small businesses. It was advised that Government had confirmed that it would meet in full the business rate changes that had been announced in the Autumn  ...  view the full minutes text for item 25.


Community Engagement

The outcomes from Cabinet in relation to the community engagement report will be reported at the meeting. 


More information on Cabinet's specific proposals will only be available following Cabinet on 21 January 2014. 



The panel received a verbal presentation from the Chief Officer (Regeneration and Planning) regarding the details of Cabinet’s specific proposals relating to Community Engagement emerging from its meeting on 21 January 2014.


The officer invited questions from members and stakeholders regarding Cabinet’s proposals.


The panel asked questions regarding the effectiveness of single day events in the district, including the Sandcastle Festival in Morecambe, the popularity of family themed events, and the Lancaster Fireworks Spectacular.


Members asked questions regarding the subsidies provide to the arts organisations in the district. It was advised that removing or even reducing funding to some of these organisations could have other effects such as prejudicing Arts Council funding and could, in a number of cases, result in the close down of some of those arts organisations.


The chairman thanked the Chief Officer (Regeneration and Planning) for the report.




That the report be noted and that the Chief Officer (Regeneration and Planning) be thanked for the presentation.


Lancashire Police and Crime Commissioner Budget Proposals pdf icon PDF 243 KB

Additional documents:


The Chief Executive advised the panel that at its meeting on 27 January 2014, the Lancashire Police and Crime Commissioner’s budget proposals for 2014/15 had been considered by the Lancashire Police and Crime Panel. Copies of the report considered by the panel were attached for members’ information.


It was proposed by Councillor Newman-Thompson, and seconded by Councillor Hall:


“That the report be noted.”


Upon being put to the vote 6 members voted in favour of the proposition, whereupon the chairman declared the proposition to be carried.




That the report be noted.