Issue - meetings

(Cabinet Member with Special Responsibility Councillor Hamilton-Cox)

Report of the Head of Property Services

(Cabinet Member with Special Responsibility Councillor Hamilton-Cox)

Cabinet received a report from the Head of Property Services to consider a variety of accommodation issues that have arisen since the undertaking of the major building works in 2011.

The options, options analysis, including risk assessment and officer preferred option, were set out in the report as follows:

The report provided Cabinet with options for:

·         the refurbishment of Morecambe Town Hall Council Chamber;

·         increasing the room booking appeal for multiple uses of Council Chamber and the 1^st floor committee rooms by the installation of additional toilet facilities,

·         the allocation of rooms with Morecambe & Lancaster Town Halls

·         security upgrades to both Morecambe and Lancaster Town Halls

Improving Security to Morecambe Town Hall/ Lancaster Town Hall/ White Lund Depot

Morecambe Town Hall

Following the office remodelling to Morecambe Town Hall there was a need to upgrade and improve the security throughout the building. At this stage there were two options to consider at Morecambe Town Hall:

Option A upgrade existing door entry key pad system linked to the fire panel to allow door to fail open and upgrade CCTV to the inside and outside of the building. This would improve the security to the main staircase and first floor corridor and to all the exterior of the building.

Option B was a computer controlled management security system. This would be based on a Key Fob/ID card system that would be placed against a “reader” which authorises access into the building. The “reader” is connected to computer software which records the presence of an individual in the building.

Burglar Alarm System: At present Morecambe Town Hall has only a limited burglar Alarm to the Ground floor Customer Services area. The report sought approval to install a wireless system throughout the building giving full intruder protection.

Preferred option: It was recommended that finance was approved to upgrade the Door Keypad System and to install additional CCTV cameras, together with the installation of a wireless burglar alarm system throughout the building at a combined cost of £21,000.00.

Lancaster Town Hall

There was a need to increase the security system to Lancaster Town Hall (LTH). At LTH the CSC record visitors to the building and issue passes but as many offices or function rooms within the building have little or no door security; visitors can accidentally access these offices or function rooms.  At this stage there were two options to consider:

Option A - Keypad & Additional CCTV:This option looked at introducing new key pads to office/corridor doors with no security and upgrading the office/corridor doors with key entry pads and linking the whole system to the fire panel to allow doors to fail open.

Option B - Full key fob security system: Due to the position of Male and Female lavatories to the  ...  view the full minutes text for item 90