Decision details

Decision to Award Contract - Solar Scheme SALC

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The Climate Emergency Project team are in the process of procuring the design and build of the solar scheme on the landfill site adjacent to SALC. Estimated cost £2m. Capital funding has been provided by the Public Sector Decarbonisation Scheme. The decision to award the contract will be made on or after 3rd May 2021

Decisions:

(Cabinet Member with Special Responsibility Councillor Frea)

 

Cabinet received a report from the Director for Communities and the Environment which sought approval to provide the Chief Executive with delegated authority to award the contract for the solar scheme, air source heat pumps and building upgrades at Salt Ayre Leisure centre following the completion of a number of compliant procurement exercises.

 

 

The options, options analysis, including risk assessment and officer preferred option, were set out in the report as follows:

 

Option 1: Provide Delegated Authority to CEX

Advantages:

· Enables officers to continue working at pace and deliver the project within the required timeframes in line with the PSDS funding set out by the department for Business, Energy and Industrial Strategy (BEIS)

Disadvantages: None

Risks: None – Procurement in line with the council’s procurement strategy.

 

Option 2: Reject Delegated Authority Request

Advantages: · None.

Disadvantages: · Decision to award contract will require a cabinet decision. Cabinet has meetings scheduled on 13th April and 8th June 2021. The meetings do not align with the programme of work needed to achieve a delivery deadline of September 2021. This puts the overall scheme at some risk.

 

The officer preferred option is Option 1: Award of Contract – Delegated Decision to Chief Executive - That Cabinet support the request to provide delegated authority to the Chief Executive to award the associated contracts when a decision is ready to be made in order to support and enable officers to meet the required delivery deadline.

 

 

Councillor Frea proposed, seconded by Councillor Brookes:-

 

“That the recommendations, as set out in the report, be approved.”

 

Councillors then voted:-

 

Resolved unanimously:

 

(1)              That Cabinet support the request to provide delegated authority to the Chief  Executive to award the associated contracts when a decision is ready to be made.

 

(2)     That Cabinet notes the latest financial information surrounding the proposal and   endorses its position to delegate acceptance of the grant to Director of Communities & Environment and Section 151 Officer.

 

Officers responsible for effecting the decision:

 

Chief Executive

Director for Communities and the Environment

Section 151 Officer

 

Reasons for making the decision:

 

The decision provides the Chief Executive with delegated authority to award the contracts and meet the tight timescales and conditions attached to grant funding and is consistent with the following Council priorities and cross-cutting themes:

 

·        An inclusive and prosperous local economy. A proportion of the overall evaluation will include an element of social value, in line with the procurement strategy and contract procedure rules.

 

·        Climate Emergency – Net zero 2030 ambition. SALC is the council’s single largest CO2 emitter within its property portfolio. This project is expected to reduce CO2 from SALC by up to 58% and generate a net reduction of 12% for the council.

Report author: Elliott Grimshaw

Publication date: 26/03/2021

Date of decision: 23/03/2021

Decided at meeting: 23/03/2021 - Cabinet

Effective from: 07/04/2021

Accompanying Documents: