Issue - meetings

Report of the Democratic Services Manager.

The Committee considered a report of the Democratic Services Manager to agree the timetable for the Community Governance Review of the whole of the Lancaster District, and the format for the initial consultation stage.

The Elections Manager presented the report and referred to the previous Community Governance Review that Members considered, regarding the creation of Aldcliffe-with-Stodday Parish Council. The Elections Manager explained that a full review of the district is required every 10-15 years. It was noted that there was not a prescribed method at this stage and Members’ views were sought regarding the process.

It was proposed by Councillor Tracy Brown and seconded by Councillor Ian Clift:

‘That recommendations (1) and (2) set out in the report be approved.’

Upon being put to the vote, Members voted unanimously in favour of the proposition.

Members then discussed various ways in which the Community Governance Review could be utilised and be most effective. It was emphasised that the use of social media was imperative and should be utilised, as well as local press releases and other media channels. Other suggestions included: liaising with Parish Councils (including potential features in village newsletters) and discussions with Ward Councillors to find out ‘key’ influential people within their wards to spread the message.

It was then proposed by Councillor Phillippa Williamson and seconded by Councillor Joan Jackson:

‘That recommendation (3) set out in the report be approved.’

Upon being put to the vote, Members voted unanimously in favour of the proposition.

Resolved unanimously:

(1)    That the indicative timetable for the Community Governance review, set out in paragraph 2.2 of the report, be approved.

(2)    That two additional meeting dates be approved for February and July, to fit with the indicative timetable set out in paragraph 2.2 of the report.

(3)    That with regard to the first stage of the consultation, particular emphasis be made on the use of social media, local press releases and other media channels, as well as liaising with Parish Councils and Ward Councillors to find effective and Parish-specific ways of communicating with local communities and with the most appropriate key influencers.