Agenda and draft minutes

Personnel Committee
Wednesday, 17th February 2021 6.10 p.m.

Venue: THIS WILL BE A VIRTUAL MEETING

Contact: Stephen Metcalfe, Democratic Services - email  sjmetcalfe@lancaster.gov.uk 

Note: THIS IS A VIRTUAL MEETING. YOU WILL NEED TO HAVE MICROSOFT TEAMS TO ACCESS THE MEETING. PASTE THE FOLLOWING LINK INTO YOUR BROWSER TO ACCESS THE MEETING: https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjRmYWY1ZDgtNWUwOS00YzQ1LTgxNjQtZDQzN2ZiMDY3MmU3%40thread.v2/0?context=%7b%22Tid%22%3a%2261b49b28-22c1-4c9b-8830-70288744880e%22%2c%22Oid%22%3a%2204ebc003-aa07-424b-9037-e9c23273b693%22%2c%22IsBroadcastMeeting%22%3atrue%7d 

Items
No. Item

23.

Chair's Remarks

Minutes:

The Chair welcome Councillor Jack O’Dwyer-Henry to his first meeting of the Committee. 

24.

Appointment of Vice-Chair

To appoint a Vice-Chair for the remainder of the 2020/21 municipal year. 

 

Minutes:

The Chair requested nominations for the position of Vice-Chair. 

 

It was proposed by Councillor Matthews and seconded by Councillor Guilding:-

 

“That Councillor Caroline Jackson be appointed Vice-Chair of the Personnel Committee for the remainder of the municipal year 2020/21.” 

 

There being no further nominations, the proposition was declared carried. 

 

Resolved:

 

That Councillor Caroline Jackson be appointed Vice-Chair of the Personnel Committee for the remainder of the municipal year 2020/21. 

25.

Minutes

Minutes of the meetings held on 23rd July and 15th September 2020 (previously circulated). 

Minutes:

It was proposed by Councillor Guilding and seconded by Councillor Lewis and agreed that the minutes of the meetings held on 23rd July and 15th September 2020 be agreed as correct records. 

 

It was noted that the minutes would be signed by the Chair when the minute book was available. 

26.

Declarations of Interest

To receive declarations by Councillors of interests in respect of items on this Agenda. 

Councillors are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Councillors should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Councillors are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

 

Minutes:

There were no declarations of interest. 

27.

Items of Urgent Business authorised by the Chair

Minutes:

There were no items of urgent business. 

28.

Exclusion of the Press and Public

The Committee is recommended to pass the following recommendation in relation to the following item:-

 

“That, in accordance with Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business, on the grounds that it could involve the possible disclosure of exempt information as defined in paragraph 1 of Schedule 12A of that Act.” 

 

Members are reminded that, whilst the following item has been marked as exempt, it is for the Committee itself to decide whether or not to consider each of them in private or in public.  In making the decision, Members should consider the relevant paragraph of Schedule 12A of the Local Government Act 1972, and also whether the public interest in maintaining the exemption outweighs the public interest in disclosing the information.  In considering their discretion Members should also be mindful of the advice of Council Officers. 

 

Minutes:

It was moved by Councillor Caroline Jackson, seconded by Councillor Matthews and resolved as follows. 

 

Resolved:

 

That, in accordance with Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it could involve the possible disclosure of exempt information as defined in paragraph 1 of Schedule 12A of that Act. 

 

The meeting adjourned at 6.12pm and re-convened at 6.18pm to allow all Members to connect to the exempt part of the virtual meeting. 

 

29.

Customer Service Voluntary Redundancy

Report of Head of Community Involvement and Leisure. 

 

Minutes:

The Head of Community Involvement and Leisure submitted a report that informed the Committee of minor changes to the staff structure and sought approval for an associated voluntary redundancy request. 

 

It was proposed by Councillor Robinson and seconded by Councillor Lewis:-

 

“That the recommendations, as set out in the report, be approved.” 

 

Upon being put to the vote, Members voted unanimously in favour of the proposition. 

 

Details of this minute are recorded in a minute exempt from publication under Paragraph 1 of Schedule 12A of the Local Government Act 1972. 

 

Resolved:

 

(1)        That details of the decision of the Committee are recorded in a minute exempt from publication under Paragraph 1 of Schedule 12A of the Local Government Act, 1972. 

 

(2)        That the Restructuring Reserve be used to fund the cost of termination in this instance. 

 

(3)        That the restructuring savings identified in the report are confirmed within the budget proposals to be considered by Council on 24th February 2021.