Issue - meetings

Conduct of Shareholders Meeting Procedure

 

 

Meeting: 25/10/2022 - Shareholders Committee (Item 10)

10 Conduct of Shareholders Meeting Procedure pdf icon PDF 351 KB

Additional documents:

Minutes:

The Chief Executive presented a report which sought to confirm and approve the Shareholder Rules of Meeting.

 

The options, options analysis, including risk assessment and officer preferred option, were set out in the report as follows:

 

 

Option 1: Approve the

Shareholder Committee

Meeting rules

Option 2: Do not approve the

Shareholder Committee

Meeting rules

Advantages

Clear understanding of

how meetings should be

conducted

None known.

Disadvantages

None known.

Meetings not subject to rules

which allows for potential

challenge.

Risks

None known.

Limited – although as with

above disadvantages –

meetings not subject to rules

which could present potential

challenge.

 

The officer preferred option is Option 1. By approving the Shareholder Committee Rules clarity around meeting conduct / processes was clear.

 

The Terms of Reference did not address the rules by which the Shareholders meetings should be conducted. The draftShareholder meeting Rules as appended to the report sought toaddress this lacuna and to provide clarity to the ShareholderCommittee, Directors and officers on how meetings were to beconducted.

 

It was proposed by Councillor Caroline Jackson proposed, seconded by Councillor Matthews and unanimously resolved:-

 

Resolved unanimously:

 

That the Morehomes for the Bay Shareholders Rules of Meeting document be approved.