Agenda and minutes

Minutes of meeting held on Monday, 4^th June, 2018 (previously circulated). 

The Minutes of the meeting held on 4^th June 2018 was signed by the Chairman as a correct record.

To receive declarations by Members of interests in respect of items on this Agenda. 

Members are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Members should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Members are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

No declarations were made at this point. 

The Chairman advised that there was one item of urgent business regarding , which if required, would be considered after the Executive Team Structure item. 

The Committee is recommended to pass the following recommendation in relation to the following item:-

“That, in accordance with Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business, on the grounds that it could involve the possible disclosure of exempt information as defined in paragraph 1 of Schedule 12A of that Act.” 

Members are reminded that, whilst the following item has been marked as exempt, it is for the Committee itself to decide whether or not to consider each of them in private or in public.  In making the decision, Members should consider the relevant paragraph of Schedule 12A of the Local Government Act 1972, and also whether the public interest in maintaining the exemption outweighs the public interest in disclosing the information.  In considering their discretion Members should also be mindful of the advice of Council Officers. 

Resolved:

That, in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they could involve the possible disclosure of exempt information as defined in paragraph 1 of Schedule 12A of that Act. 

Report of the Interim Human Resources Manager. 

The HR Manager submitted a report regarding the Executive Team Structure. 

It was moved by Councillor Claire Cozler and seconded by Councillor Eileen Blamire:-

“That the recommendations, as set out in the report, be approved.” 

Upon being put to the vote 5 Members voted in favour and 2 Members abstained from voting, whereupon the Chairman declared proposition to be carried. 

Resolved: -

That details of Resolutions (1) and (2) are recorded in a minute exempt from publication under Paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972. 

The Interim Chief Officer (Governance) and Monitoring Officer declared an interest at this point.  Prior to leaving the meeting, he provided advice on technical questions raised with regard to the report. 

In accordance with S100B (4) of the Local Government Act 1972, the Chairman requested that the Committee give consideration to an item of urgent business regarding a report on Executive Team Structures Delegations.  The Chairman had accepted this as an item of urgent business as a decision would be required prior to the next meeting of the Committee, if the recommendations of the Executive Team Structure were agreed (Minute 5 refers). 

The Interim HR Manager submitted a report at the meeting that enabled the Committee to give Chief Officer Delegations to the Acting and Interim Officers. 

Members were asked to approve the delegation until the permanent arrangements were concluded. 

It was moved by Councillor Caroline Jackson and seconded by Councillor Jane Parkinson: -

“That the recommendations, as set out within the report be approved, subject to the following addition wording being added after the word “Governance”: -

With provision to refer to Personnel Committee if there are any issues of significant concern.”

Upon being put to the vote, the Chairman declared the proposition to be unanimously carried. 

Resolved: -

That the Personnel Committee agrees the delegations of Chief Officer to:

a)       To the Deputy Section 151 Officer;

b)       To Monitoring Officer as Interim Chief Officer (Governance), with provision to refer to Personnel Committee if there are any issues of significant concern.