Agenda and minutes

The Chairman requested nominations for the position of Vice-Chairman. 

It was proposed by Councillor Parkinson and seconded by Councillor Pattison: -

“That Councillor Caroline Jackson be appointed Vice-Chairman of the Personnel Committee for the municipal year 2017/18.” 

There being no further nominations, the proposition was declared carried. 

Resolved:

That Councillor Caroline Jackson be appointed Vice-Chairman of the Personnel Committee for the municipal year 2017/18. 

Minutes of meeting held on 29^th March, 2017 (previously circulated). 

The minutes of the previous meeting held on 29^th March 2017 were agreed as a correct record. 

To receive declarations by Members of interests in respect of items on this Agenda. 

Members are reminded that, in accordance with the Localism Act 2011, they are required to declare any disclosable pecuniary interests which have not already been declared in the Council’s Register of Interests. (It is a criminal offence not to declare a disclosable pecuniary interest either in the Register or at the meeting). 

Whilst not a legal requirement, in accordance with Council Procedure Rule 9 and in the interests of clarity and transparency, Members should declare any disclosable pecuniary interests which they have already declared in the Register, at this point in the meeting. 

In accordance with Part B Section 2 of the Code Of Conduct, Members are required to declare the existence and nature of any other interests as defined in paragraphs 8(1) or 9(2) of the Code of Conduct. 

There were no declarations of interest. 

There were no items of urgent business authorised by the Chairman. 

Report of Chief Officer (Health & Housing)

The Chief Officer (Health and Housing) submitted a report for the Committee to consider and approve the City Council’s revised and updated Health and Safety Policy.  The Policy was appended to the report for the Committee’s consideration. 

It was noted that the JCC had been consulted on the scheme and had referred this to the Personnel Committee for approval.  The JCC had requested clarification of the position of City Councillors with regard to the provisions of the Health and Safety at Work Act 1974. 

Resolved:

(1)       That the updated Health and Safety Policy, as appended to the report, be ratified for signature by the Chief Executive. 

(2)       That the ambition and commitment reflected in the draft revised Health and Safety Policy be formally endorsed. 

Report of the HR Service Manager

The HR Service Manager submitted a report to enable the Committee to consider and approve the introduction of a revised Long Service Awards Policy. 

The report informed of the current process, future options regarding the Long Service Awards and of the proposal to discontinue the Long Service Retirement Awards. 

It was noted that the JCC had been consulted on the scheme and had referred this to the Personnel Committee for approval. 

Resolved:

That the introduction of a revised Long Service Awards Policy, as appended to the report, effective from 13^th September 2017 be approved. 

Report of the HR Service Manager

The HR Service Manager submitted a report to consider and approve the introduction of a Celebrating Success Awards Scheme as part of the City Council’s approach to employee recognition. 

It was noted that the JCC had been consulted on the scheme and had referred this to the Personnel Committee for approval, with the following recommended additions: 

·         A category to be included for an award for Contribution to the Environment;

·         Amendment of the Scheme to enable Councillors to nominate;

·         Consideration of proposal for the winners to be acknowledged at a meeting of Full Council;

·         A report back on the Scheme. 

Resolved:

(1)       That, subject to the inclusion of the recommended additions of the JCC, the introduction of a Celebrating Success Awards Scheme, as part of the City Council’s approach to employee recognition, be approved. 

The Committee noted that a presentation had been provided by the HR Service Manager at the meeting of the JCC. 

Report of the HR Service Manager

The HR Service Manager provided a report to inform the Committee of the introduction of the Apprenticeship Levy and of the City Council’s approach. 

It was noted that the JCC had been consulted on the scheme and had referred this to the Personnel Committee for approval. 

Resolved:

That the content of the report and the City Council’s approach to maximising the Apprenticeship Levy be noted. 

Report of the HR Service Manager

The HR Service Manager submitted a report to enable the Committee to consider and approve revisions to the staff appraisal scheme. 

It was noted that the JCC had been consulted on the scheme and had referred this to the Personnel Committee for approval. 

Resolved:

That the revisions to the City Council’s staff appraisal scheme, as set out in the report and appendices, be approved. 

Report of the Chief Executive

The Chief Executive submitted a report to enable the Committee to consider and approve the introduction of a framework of values and behaviours to support people management processes and drive organisational cultural change. 

It was noted that the JCC had been consulted and had referred the framework for approval by the Personnel Committee, subject to a progress report upon the framework to be provided to the JCC in 12 months’ time. 

Resolved:

(1)       That the introduction of a framework of values and behaviours to support people management processes and drive organisational culture be approved.